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How to identify who has archived or deleted the purchase order

Hi ,

I have a situation, where PO is archived and currently i am able to read it from archive server but i am not able to check who has set the deletion indicator for the PO to archive.

i have checked below things.

1. No change log exists for header and item changes

2. No job spool exists to see when the PO was selected for archive.

I had seen in system that users are scheduling archive jobs in production system and the PO in question has already has the all relevant document posted in PO history like GR and invoice receipt..

since PO has completed all the transactions and also met the residence period check so this might have archive by user schedules archive job.

Questions :

1.Please let me know if there is any way to check who has archived PO

2. Is it possible to reload the archived PO tables like EKKO and EKPO and all relevant table ( Note: in AOBJ there is no reload program avialable)

Please help me with your inputs.

Thanks and Regards,

Santosh K

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1 Answer

  • Best Answer
    Posted on Oct 19, 2015 at 08:34 AM

    You can find the user in transaction SARA for object MM_EKKO. Click the Administration button and open the completed archiving runs, then double click a single run to see the user ID.

    If your archiving is well structured then the user has written an appropriate note for the archving run that allows to identify period and company which is included.

    Otherwise it is a kind of a Sisyphean task to find the appropriate archiving run.

    You either would need to identify it by run date, or you need to search for your PO file by file using the READ button.

    No, purchase orders cannot be reloaded.

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    • Reload archive is greyed out in the menu, since there is no standard program to bring an old PO consistent back to the tables. If you archived with a wrong selection and this happened just yesterday for some thousand POs then you should open a call at SAP Support to get some help with a reload program.

      In general you can only archive business completed documents, as you PO was archived, it can be assumed that it was complete. If you get now an invoice after 3 years then I would question that invoice. If it is okay and your PO was closed with the GR/IR clearance since you had no invoice at that time in the past then post the invoice without PO relation in Finance module only.

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