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Former Member

SAP not Stop user for Excess budget consumption During PR and PO

Dear All,

I have a problem regarding fund management, Sap not generate or stop to user for excess budget consumption during Purchase order and Purchase requisition, and this situation come in face from last one and two week ago, before this all are working fine, for your reference we are using former budgeting on fund center base, this situation coming in some fund centers only others are working fine.....I have read all threat regarding this but not solving our purpose please guide me why this happen or how i can re-activate this......



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1 Answer

  • Oct 21, 2015 at 09:59 PM

    Dear Anurag, Please check the following customizing: SPRO -> Public Sector Management -> Funds Management Government ->Former Budgeting -> Availability Control -> Define Parameters for Availability Control There, check if the flag "Check on lowest budget object with budget" is marked. If yes, please check the documentation about this flag, specially this part: "If you do not set the indicator, availability control runs against the first budget object, even if it has received NO BUDGET. This is the setting in the system as delivered." This means that the budget is going to be checked in the first object with budget in your budget hierarchy. Then, please check report BPINDAN2_NEW for the same combination and see if you have not already consumed the budget for the combination of funds center/commitment item. If this is the case, then, unfortunately due to the way that you have customized your system, the error message is issued correctly. As per your customizing when you post to FC1/CI1, as there is not budget the system will go up in the hierarchy and check FC2/CI2. If you have marked the flag, the system look to the fist object budget with budget in the year. In this case, you have two options: 1.- Remove the negative budget you have . 2.- Add the Combination FC/CI to the exemption list of AVC. I will prefer that you do the first option, as for me sounds strange to have negative budget, but this is one decision that you need to discuss it internally in your company. If you choose any of the 2 options above, please do not forget to reconstruct your budget and assigned values AFTER you have done one of the options above, with the following transactions (in this order): 1.- Run transaction FMBV in order to reconstruct Budget values. 2.- Run report RFFMRC04 in Test mode in order to check if there is still     some inconsistency. 3.- If RFFMRC04 shows inconsistencies, then run this report in Update     Mode. 4.- Reconstruct distributed values with transaction FM9P 5.- Reconstruct Total values with transaction FM9Q 6.- Reconstruct assigned values with FMBV again. I hope it helps. Regards, Vanessa.

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