SALES PROCESS

[former_member211473]

Hello Everyone,

i have a doubt, my sales order and delivery has quantity = 10, i want a invoice based on same SO, Delivery where quantity in invoice should be either 8 or 12 or even 10. i want to know the process to do so and after effects(how system calculates).

Thanks.

Ranu

[Former Member]

Hi Ranu,

Depending on customers, if they can accept, it is better sending 2 invoices/credit memo in case the delivered and received qty are different.

Thanks,

Gordon

[former_member211473]

Thanks Sir

But creating 2 invoices will change the inventory status. In one case I can try.

[Former Member]

NO. The othe invoice would be service type. Not item type.

[kothandaraman_nagarajan]

Hi,

Please explain your actual sales process with an example.

Thanks.

[former_member211473]

Sir

The item is delivered 10 kg, this is the quantity that should get reduced from inventory. Now when customer receives that item the quantity changed somehow,customer may now receive either 8 kg or 10 or 12 kg. So now I want to create invoice for that customer based on quantity which he receives (8,10,12) and not at what we delivered. Item quantity in invoices should not affect my inventory.

Example: SO quantity = 10, delivery quantity = 10, invoice quantity should be either 8 or 10 or 12.

Thanks

[former_member211473]

Thanks everyone, plz suggest any turnaround or possible way to do the same. It is like the quantity which is 10 in delivery automatically changes to either 8 or 12 during transportation . So I want that invoices to be based on the quantity which customer recieves. This quantity in invoices should not effect item stock.

[Former Member]

Hi,

Follow this steps

1.If AR invoice Qty > Delivery Qty

        Create one delivery document for excess qty and add AR invoice document based on the two delivery document

2.If AR invoice Qty < Delivery Qty

       Create sales return document based on delivery document and create AR invoice based on the open qty of delivery document.

[former_member211473]

Hi Bhartiraja

As per your suggestion item stock will change(creating 2 delivery) , i want stock to reduce from inventory = 10 (based on single delivery) and bill the customer for 12 or 8..     

[Former Member]

Hi Ranu,

As you said the inventory should affect only by 10 and not by 12 or 8 but you are charging your customer for 12 or 8. Am I correct?

You may then manage cost of the under/over qty in row discount. And as far as Qty is concerned you can create a UDF where you can mention actual qty i,e. 12 or 8. So the AR Invoice total would be based on 12 or 8.

Thanks,

Rahul

[Former Member]

Hi Ranu,

When your customer receives 10 qty then inventory from your warehouse should be reduced by 10 qty only . As per Rahul suggestion if you use UDF,discounts,etc you can tally AR invoice total but your physical stock and system stock will vary in huge.

In which scenario you need this requirement?

[Former Member]

Hi,

If your AR invoice qty is less than or equal to delivery qty i.e 10 , SAP will allow to add the AR invoice document and your delivery document status will be closed based on your AR invoice qty where as if the AR invoice qty exceeds the delivery qty you will get error message like Quantity cannot exceed the quantity in the base document  ,  [Message 439-185] and you can't able to add the document

You can also check this link

Quantity cannot exceed the quantity in the base... | SCN

[former_member227598]

Hi,

If SO Qty =10 & DO Qty =10 & If you are creating the In voice for below cases:

In Invoice Qty =8 then DO open Qty =2, and status are open

In Invoice Qty =10 then DO open Qty =0, and status are closed

In Invoice Qty =12 then system show the error message "Quantity cannot exceed the quantity in the base document  , '01'  [Message 439-185]"

Thanks & Regards,

Kamlesh Naware