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SALES PROCESS

Hello Everyone,

i have a doubt, my sales order and delivery has quantity = 10, i want a invoice based on same SO, Delivery where quantity in invoice should be either 8 or 12 or even 10. i want to know the process to do so and after effects(how system calculates).

Thanks.

Ranu

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5 Answers

  • Oct 15, 2015 at 01:13 PM

    Thanks everyone, plz suggest any turnaround or possible way to do the same. It is like the quantity which is 10 in delivery automatically changes to either 8 or 12 during transportation . So I want that invoices to be based on the quantity which customer recieves. This quantity in invoices should not effect item stock.

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    • Former Member Ranu Vijay

      Hi Ranu,

      When your customer receives 10 qty then inventory from your warehouse should be reduced by 10 qty only . As per Rahul suggestion if you use UDF,discounts,etc you can tally AR invoice total but your physical stock and system stock will vary in huge.

      In which scenario you need this requirement?

  • Oct 15, 2015 at 11:45 AM

    Hi,

    If SO Qty =10 & DO Qty =10 & If you are creating the In voice for below cases:

    In Invoice Qty =8 then DO open Qty =2, and status are open

    In Invoice Qty =10 then DO open Qty =0, and status are closed

    In Invoice Qty =12 then system show the error message "Quantity cannot exceed the quantity in the base document  , '01'  [Message 439-185]"

    Thanks & Regards,

    Kamlesh Naware

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  • avatar image
    Former Member
    Oct 15, 2015 at 11:52 AM

    Hi,

    If your AR invoice qty is less than or equal to delivery qty i.e 10 , SAP will allow to add the AR invoice document and your delivery document status will be closed based on your AR invoice qty where as if the AR invoice qty exceeds the delivery qty you will get error message like Quantity cannot exceed the quantity in the base document  ,  [Message 439-185] and you can't able to add the document

    You can also check this link

    Quantity cannot exceed the quantity in the base... | SCN

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  • Oct 17, 2015 at 01:49 AM

    Hi,

    Please explain your actual sales process with an example.

    Thanks.

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    • Sir

      The item is delivered 10 kg, this is the quantity that should get reduced from inventory. Now when customer receives that item the quantity changed somehow,customer may now receive either 8 kg or 10 or 12 kg. So now I want to create invoice for that customer based on quantity which he receives (8,10,12) and not at what we delivered. Item quantity in invoices should not affect my inventory.

      Example: SO quantity = 10, delivery quantity = 10, invoice quantity should be either 8 or 10 or 12.

      Thanks

  • avatar image
    Former Member
    Oct 17, 2015 at 06:43 PM

    Hi Ranu,

    Depending on customers, if they can accept, it is better sending 2 invoices/credit memo in case the delivered and received qty are different.

    Thanks,

    Gordon

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