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Attach other document in the shipping order

Hi,

The exposure scenarios that are part of the Annex of the MSDS are in a .pdf file, when we send the MSDS to the client, it is necesary to attach thid file in the shipping order.

Regards,

JCD

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3 Answers

  • Best Answer
    Dec 15, 2015 at 03:35 PM

    Hi,

    Finally the solution was easier:

    • Convert the .pdf file to .docx file.
    • Update the file using DMS.
    • Create an instance of the property SAP_EHS_1027_001.
    • Add in label 'User-Def.Text/Docs' the DMS document.

    The report (MSDS) then is able to show the full content of the file.

    Regards

    JCD

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    • Dear Juan

      quite good solution. Congratulation.

      C.B.

      PS: Only kind of small question: you know clearly that user defined text is "language" specific. How do you "manage" the document? Do you user userdefined text wihtout language assignment (so DMS document will show up always)?

  • Oct 09, 2015 at 06:19 PM

    Dear Juan

    if you do not submit the "Annex" to the customer you are not acting compliant. There are a lot of options how companies do it.

    E.g. some companies enter in SDS a "hyperlink" to a portal there you can get the pdf file (as in your case). If this is "compliant": i can not answer the quesiotn. But i have heard that this is an option used. Many others use WWI standard options to generate the annex as part of the WWI document

    Your case seems to be "difficult". Do you store the annex as pdf in SAP DMS with linkt to either REAL_SUB or material number?

    in SDS procssing SDS is either printed or send per eMail. In my opinion by strating with "shipping order" you will not suceed to get a robust process. The process should/must be handled EHS internally

    C.B:

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    • Christoph Bergemann Juan Carlos Delgado Peña

      Dear Juan

      as you know: from legal perspective you must ship SDS/MSDS 100% complete (with exposue scenario). According to my knowlegde; You are not teh only one in such a situation. Some ruomr exists that in this case in the WWI a link to a portla is given there tehn the client can download the pdf.

      But other approaches exists as well. The exposure scenario belongs to one REAL_SUB. You could tyr to attachd pdf file as inbound to REAL_SUB; modify/enhance your sds distribution process so taht in one "package" two different documents are considered.

      The fist question which need to beanswered: if you an EHS system with current SP then your property tree is enabled to generate "exposure scnario" within EHS: As you will have as well the "language" problem wha can the company not start to maintain the exposure data in EHS ? Then there is no need for additional pdf file

      C.B.

  • Oct 14, 2015 at 06:31 AM

    Hi juan,

    Assign EH & S document type to DMS document type

    SPRO > EH & S > Basic Data & Tools > Report definition > Settings for Document management > Assign EH & S document types to DMS document type > Assign the created document type to Doc. types.

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