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Former Member

Link between Travel expense type & Cost elemnts

Hello Experts,


I am new to T&E and asking basic question.

We are creating Travel expense type through PR05 and selecting Expense type like ZZZZ and saving it.

We have maintained Expense Materials in DIP profile and here we have maintained cost elements for this material like 6600001/6600002/6600003.

Now we will Execute PRFI and then PRRW while creating Expense BRD system is picking first two cost element which belongs to like 6600001-AIR/6600002-Taxi and 6600003- Fuel.

Please let me know how Travel expense type (ZZZZ) is assigned or maintained to cost elements AIR/TAXI/FUEL and Expense Materials in DIP profile are linked.

How to check in ZZZZ which cost element belongs to which materials.


In DIP profile I am able to see that all the three cost elements and material.

For example while running PR05 how to select Travel expense type that should belongs to Fuel.

In Tcode we are only able to see Travel expense type but we have to check which Travel expense type belongs to which cost element have tried to see configuration of Travel expense type but did not get this link.

Regards,


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3 Answers

  • Best Answer
    Posted on Aug 18, 2015 at 09:32 AM

    Hello,

    Travel expense type <-> Wage type(s) <-> Symbolic account <-> Cost element.

    As you can see this relationship may be like 1:many, usually 1:1 or 1:2.

    Also it can be different on Debit and Credit.

    Regards,

    Paulo

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 18, 2015 at 10:50 AM

    Hi,

    the cost element (not GL posting) is picked from the following info types of the employee / traveller.

    First info type 0027 if there is not cost element stored

    than info type 0017 if there is no cost element stored

    than info type 0001.

    For sure the traveller or admin is able to set another cost element like cost center for the whole trip or for an explicit expense type.

    The material is assigned 1:1 to the expense type.

    Best regard, Sigi

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 18, 2015 at 03:59 PM

    Thanks a lot Sigi and Paulo.

    I am creating travel expense type like AIRT in Tcode PR05 and saving it. Now system is picking Cost element like AIRLINE which we have maintained in DIP profile.


    Once we are posting to FI through PRRW Tcode, we are able to see like Cost element like airline.


    I have doubt about how system know which Cost element is assigned to which Travel expense type.

    In DIP profile, able to see material and respected cost elements.

    As one of the Cost element system is not picking hence trying to understand, where the link between Travel Expense type and Cost Elements is.

    Checked all the configuration and seen the link between travel expense and wage type.

    Regards,

    D.Singh




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    PRRW.JPG (25.1 kB)
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    • Former Member Former Member

      Hi Sigi,

      Thanks.Let me try.

      Step 1: This a integration among PS-SD-T&E-FI.

      Step 2: We will create Project in PS and order in SD.

      Step 3: We will create steps in T& E like PR05/PRFI/PRRW(issue is here)

      Step 4; We will create invoice to FI.

      I am able to do the scenario but we are having issue with one Cost Element which system is not Picking while executive steps in T&E.

      We have expense material Like Transport and assigned three Cost Element to this material.

      This material is linked to DIP profile in PS hence I am able to see the material ans all the cost elements.

      The issue is system is picking only two cost elements while executing T&E transactions.

      We are checking all the configuration of T&E why system is not picking third cost element even though is has maintained.

      I am not able to co relate Travel expense type and cost elements. We have created around 23 Travel expense types and maintained country wise.

      To check I have created couple of cycle and system is picking like if I have select AIR as a Travel Expense type then, able to see AIRFAIRE in PRRW.

      But not able to trace only one cost element which is belongs to Transport and how we have to check link between cost elements and travel expense type.

      Note: We are using cost element and G/L account same.For HR data we are using employee who is employee and claiming any expense for the travel and using it in tcode PR05 while executing.

      Hope this we give you a clear picture.

      Regards,

      D.Singh

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