Link between Travel expense type & Cost elemnts

[Former Member]

Hello Experts,

I am new to T&E and asking basic question.

We are creating Travel expense type through PR05 and selecting Expense type like ZZZZ and saving it.

We have maintained Expense Materials in DIP profile and here we have maintained cost elements for this material like 6600001/6600002/6600003.

Now we will Execute PRFI and then PRRW while creating Expense BRD system is picking first two cost element which belongs to like 6600001-AIR/6600002-Taxi and 6600003- Fuel.

Please let me know how Travel expense type (ZZZZ) is assigned or maintained to cost elements AIR/TAXI/FUEL  and Expense Materials in DIP profile are linked.

How to check in ZZZZ which cost element belongs to which materials.

In DIP profile I am able to see that all the three cost elements and material.

For example while running PR05 how to select Travel expense type that should belongs to  Fuel.

In Tcode we are only able to see Travel expense type but we have to check which Travel expense type belongs to which cost element have tried to see configuration of Travel expense type but did not get this link.

Regards,

[Paulo_Vitoriano · Accepted solution]

Hello,

Travel expense type <-> Wage type(s) <-> Symbolic account <-> Cost element.

As you can see this relationship may be like 1:many, usually 1:1 or 1:2.

Also it can be different on Debit and Credit.

Regards,

Paulo

[Former Member · Accepted solution]

Hi Paulo,

Thanks. I am able to below items but still not able find out how cost elements are linked to Symbolic Account.Like +10 and -95.

1.Create Travel Expense Types for Individual Receipts

2.Assign Wage Types to Travel Expense Types for Individual Receipts

3.Define Assignment of Wage Type to Symbolic Account

Regards,

D.Singh

[Paulo_Vitoriano · Accepted solution]

Hi,

Under Transfer to Accounting in IMG you have the configuration activity called Conversion of Symbolic Account to Expense Account.

Regards,

Paulo

[Former Member · Accepted solution]

Thanks a lot Paulo

Regards,

D.SIngh

[Former Member · Accepted solution]

Hi Paulo,

Here is my configuration:

Travel expense type <-> Wage type(s) <-> Symbolic account <-> Cost element.

AIR>>1015>>>> +85  >>> HRT (2300019)

How is the link between +85 and cost element? System is using general modification in HRT and not symbolic account.

Thanks.

Singh

[Former Member · Accepted solution]

Hi Singh,

your "General modification" 001 needs to be changed to 185 to hit the GL account 2300019.

Explanation: + = 1 for General modification. the rest as you have specified in T706K.

Best regards, Sigi

[Former Member · Accepted solution]

Thanks a lot Sigi.

I did get you + = 1

Symbolic account is +85 and General modification is 001.

So I have to change General modification from 001 to 185.

Please let me know the logic.

Thanks.

D.Singh

[Former Member · Accepted solution]

...and it is working now?

The logic is 3 digits - the first one is a '1' the second and third is the number you have used after +/- in table T706K.

So if you have set up symb.Expense Type +85 you have to enter here 185 to post to GL account 2300019.

Thats all, Sigi

[Former Member · Accepted solution]

Thanks a lot Sigi/Paulo for wonderful and support.

Yes it is working now.

Regards,

D.Singh

[Former Member]

Thanks a lot Sigi and Paulo.

I am creating travel expense type like AIRT in Tcode PR05 and saving it. Now system is picking Cost element like AIRLINE which we have maintained in DIP profile.

Once we are posting to FI through PRRW Tcode, we are able to see like Cost element like airline.

I have doubt about how system know which Cost element is assigned to which Travel expense type.

In DIP profile, able to see material and respected cost elements.

As one of the Cost element system is not picking hence trying to understand, where the link between Travel Expense type and Cost Elements is.

Checked all the configuration and seen the link between travel expense and wage type.

Regards,

D.Singh

[Former Member]

Hi D.Singh,

sorry but I think I do not understand your problem well.

First of all what is "DIP profile" for you?

Also I can see in your screen shot that you are using AIR expense type and not AIRT as you are writing.

Please be more precisely with you statements.

At the end what is the cost element for you? For me the cost element is the e.g. cost center from the employee data or the data from the trip. But has nothing to do with the GL account which you have shown in PRRW (6601006).

Best regards, Sigi

[Former Member]

Hi Sigi,

Thanks.Let me try.

Step 1: This a integration among PS-SD-T&E-FI.

Step 2:  We will create Project in PS and order in SD.

Step 3: We will create steps in T& E like PR05/PRFI/PRRW(issue is here)

Step 4; We will create invoice to FI.

I am able to do the scenario but we are having issue with one Cost Element which system is not Picking while executive steps in T&E.

We have expense  material Like Transport and assigned three Cost Element to this material.

This material is linked to DIP profile in PS hence I am able to see the material ans all the cost elements.

The issue is system is picking only two cost elements while executing T&E transactions.

We are checking all the configuration of T&E why system is not picking third cost element even though is has maintained.

I am not able to co relate Travel expense type and cost elements. We have created around 23 Travel expense types and maintained  country  wise.

To check I have created couple of cycle and system is picking like if I have  select AIR as a Travel Expense type then, able to see AIRFAIRE in PRRW.

But not able to trace only one cost element which is belongs to Transport and how we have to check link between cost elements and travel expense type.

Note: We are using cost element and G/L account same.For HR data we are using employee who is employee and  claiming any expense for the travel and  using it in  tcode PR05 while executing.

Hope this we give you a clear picture.

Regards,

D.Singh

[Former Member]

Hi,

the cost element (not GL posting) is picked from the following info types of the employee / traveller.

First info type 0027 if there is not cost element stored

than info type 0017 if there is no cost element stored

than info type 0001.

For sure the traveller or admin is able to set another cost element like cost center for the whole trip or for an explicit expense type.

The material is assigned 1:1 to the expense type.

Best regard, Sigi