use of IDOCS

[Former Member]

Dear All

Am an Abaper but new to IDOCS or EDI. I have a requirement of interface with non SAP System. I need to receive 3 scanned documents from non SAP system to SAP System. The documents are , police report, evacuation and invoice. After receiving need to post the invoice in SAP FI as a parked document.

My question is what information can i provide or is needed to the non SAP so that they use IDOC to send scanned documents to SAP?

As for me how do i receive or pick the scanned documents using idocs. I have read about idocs configuration and a lot more but still not clear to me.

Thank you for your help in advance

Regards

William Mutero

[sanjeeb_sahoo]

Hi William,

From EDI file its possible to convert IDOC file in SAP. But form scanned document its not possible in SAP.

Regards,

Sanjeeb

[Former Member]

Dear Sanjeeb

Thank you so much for the responds. But still my question is not answered as in what am i supposed to do to non SAP system for them to connect and send IDOC to SAP System? Do i provide them with FM? anything which they need from me so that they write their code connect and send idoc scanned documents to me?

Another one you said its possible to convert IODOC file in SAP, how do i do that so that i read invoice and post to FI.

Thank you for the help.

Regards

William

[sanjeeb_sahoo]

This message was moderated.

[Former Member]

Dear Sanjeeb

Thank you so much for the link, it really helped me.

Regards

William Mutero

[raymond_giuseppi]

You forgot some steps in your dematerialization project : Where are the

• Digitalization of document by a Scan/OCR processing chain
• Extraction of  useful data for automatic accounting integration (and mapping to IDOC)

First steps of such project are not Abap relative...

Regards,

Raymond

[Former Member]

Dear Raymond

Thank you so much for the answers, So what are the abap related issues here considering my requirement of interfacing with non SAP Systems. I have 322 stakeholders who are supposed to send 3 scanned documents , they use different systems. I have to automate the invoice in our SAP FI module for verification and payment.

[raymond_giuseppi]

There is a small but complex project to start (EDM software, OCR software, interface) and not only a small Abap document.

Most products available on the market are now able to "learn" to analyze scanned document (But I never see any Abap development, there ). Those products learn to recognize models of document from multiple provideres, and are provided with a user tool to do this learning (e.g. where is vendor id, where are quantities, amounts, etc.) so the document recognized rate increases.

Most of them already provide IDoc interface or at least transmit some xml representation of the invoice which would be your input to generate IDoc or use any other tool.

An example from SAP/Open Text products. (But feel free to perform some search to adapt to your budget)

So Abap is about 0.00001% of the project...

Hint: Look for already deployed solution for OCR in your company/customer.

Regards,

Raymond

[Former Member]

Dear Raymond

Thank you so much for the help. I will also advise my client about following this route. Thanks so much but for now they want abap interfacing and taking the invoice into SAP Thank you so much for the help.

Regards

William

[raymond_giuseppi]

For the final step (If you were able to scan/ocr/analyze/verify the documents with multiple formats, don't forget to deposit a patent )

Some tools :

• BAPI as BAPI_ACC_DOCUMENT_POST (or BAPI_INCOMINGINVOICE_PARK for MM related invoice)
• IDOC INVOIC and associated FM as IDOC_INPUT_INVOIC_FI (or IDOC_INPUT_INVOIC_MM for MM related invoice)

Regards,

Raymond