Reversing service entry sheet for service po

[former_member620734]

Hi Expert,

For service PO (Item cat D), if invoice posted and payment run completed and money encashed , can we reverse the entry sheet?

Here is my problem:

Service PO is for qty 100.

Entry sheet entered

SES 1     20

SES 2     30

SES 3     50

Invoice and payment run completed for everything, fully paid.

INV1     20

INV2     30

INV3     50

Now, vendor gave credit for 15 due to some business reasons.

We entered CREDIT MEMO on SES1 for 15,

PO History shows like this now

GR Total          100         

Invoice total       85

SES Total          100

Question 1: Since I have credit of qty 15, can I entered service entry sheet for qty of 15.

Question2: Can I reverse the SES 1 since the invoice if fully paid and encashed?

Question 3: When I get credit from vendor for service PO like this scenario, should I enter this as Credit Memo or Subsequent Credit?

Ay advise will be highly appreciated.

Thanks.

[former_member188914]

Question 1: Since I have credit of qty 15, can I entered service entry sheet for qty of 15.

Reply: No, because you will pass overall limit by 15 amt. You have already entered SES for full PO value/qty. Till now, you have GR of 100, IR of 85. So your PO will show up in Open PO reports like ME2N etc.

Question2: Can I reverse the SES 1 since the invoice if fully paid and encashed?

Reply: Why do you want to reverse the SES1 ? You have written that vendor is crediting 15 amt for SES 1, but original amt is 20. You will probably get information message 'an invoice already exists’ and deficient amt error too. If you want to reverse SES1 you should post additional credit memo of amt 5 referencing to SES1 and then reverse SES1. Try this in your quality environment and see if you are able to do it.

Question 3: When I get credit from vendor for service PO like this scenario, should I enter this as Credit Memo or Subsequent Credit?

Reply: Main difference between subsequent credit and credit memo is quantity factor. If you want to reverse invoice(value+qty) you can enter credit memo. Subsequent credit is used you want adjustments in case of only price (no quantity).  Search for this in SDN, you will get a lot of links with good examples. btw.. You are using limit PO or you ar using service item ?

Regards..

[former_member233510]

1) No need to change the Qty entered in the service entry sheet since there is no stock maintenance

2) It is not possible to revoke the service entry sheet for which an invoice already exists

3) Post credit memo, it will results to debit posting on your vendor account automatically