Advance settlement in PR03 with status "Approved"

[former_member183602]

Gurus,

Travel Management for Advance settlement.

Advance settlement is getting settled with all status(Approved , Request recorde) in PR03 transaction, but I want to settle the Advance with Approved Status only. .

Please suggest me how to control.

Thanks,

Rajeswara.

[Lukas_Weigelt]

Hi Rajeswara,

what AJ says is basically correct. Eventually the approval status of a trip which you want to create an advance for becomes irrelevant because creating an advance and saving it changes to status hard to 2-1, which makes perfect sense because this status is required for the subsequent settlement.

As far as I understood you want to restrict the list of trips shown in PR03. This is not possible via means of configuration. What you can do, though (I don't recommend it), is enhance or modify Form PERNR_TRIPS_SELECT in Report SAPMP56V and throw out all trips that don't initially have ANTRG=2.

In my opinion, though, this should not be necessary because PR03 is a power user transaction and that power user should know what he's doing.

Cheers, Lukas

[Former Member]

Hi Rajeswara Rao,

The advance in PR03 should have the Approval status as Request recorded and Accounting status of To be settled initially.

Once the travel request is approved it should be approved(settled) manually in PR03.

Note: If you open the request in PR03 and save it, this action will automatically change the status to Approved.

Please elaborate your query with the screenshot if the problem still exist.

Thank you,

AJ