Connecting Entries in SAP to Invoices

[Former Member]

Hello,

This has been bugging me for awhile and was hoping someone could provide some insight. I have a couple examples attached. I’m basically finding the account, clicking on cumulative balance then sorting by cost center. I then use that collapse feature to get a grand total for each cost center. After that I expand the ones I’m looking at to get the images below. The first one I wanted to find the invoice associated with the 118.14 although there doesn’t seem to be an easy way of doing that. With the second I would want to find where godwin’s invoice is although ideally I’d like a quick way of doing this since there are a fair deal of items like this that I’m trying to connect to an invoice. Is it normal to not be able to connect entries in sap  to invoices? Seems like it would be an auditing nightmare?

[former_member200703 · Accepted solution]

Hi

I am bit confuse to understand your query.. could you explain it more..

Regards

Mahmoud El Nady

[Former Member · Accepted solution]

Sure,

Basically they're expensing items but I have no way of figuring out what invoice its associated with. There's a pile of invoices that's for 2012 but I have no way of relating it to a journal entry (no image id or anything of the sort). Another way to phrase my question would be: if you're making journal entries for expenses in sap, how do you set it up so you can easily find the associated invoice? So far the people I've talked to don't know how to do it and I'm not sure how an auditor is supposed to audit the expense accounts when there's now way to tie an expense to an invoice.

[former_member200703 · Accepted solution]

Hi

thanks for explanations. . Ok.. I have also encountered this issue .. same question was in my mind .. I overcome this obstacles by add purchase order number in fbl3n report as special field and I managed to use ABAP help to add vendor code and vendor name in fbl3n report... now I am easliy find the invoice from vendor side of the entry.. also add invoice reference field its a standard field filled by SAP while you posting an invoice so you can quickly find it in FBL1N report when you use the second side of the entry to determine its invoice..

hope this helps you. .

Regards

Mahmoud El nady

[Former Member · Accepted solution]

Thanks for the help

[former_member200703 · Accepted solution]

Hi

You may take a look for the below document.. Thanks !!

Regards

Mahmoud EL Nady