Purchase Order control in Vendor Master

[guest_fi]

Hi All,

We have a requirement in which a few of the vendors doesn't want to generate purchase order , can someone help if we can somehow control it through vendor master data Purchasing screen ? Thanks a lot in advance..

[JL23 · Accepted solution]

vendors do not create POs, they get POs.

If they do not want POs from you then you can block the vendor account with XK05

If I understood this requirement wrong and your vendors are just fine with an order by phone and do not require some paper send to them, then have basis create a printer called No-print which is not a physical printer and then  create a condition record specific for those vendors that is outputted to this printer. If you want it more eye-catching then use a condition type TEL for telephone

If you do not print then you might have problems in other process, e.g. in reminders which require that the PO creation and any change is submitted to the vendor.

[Former Member]

Yes, Mr. Jurgen is Correct. You can block the Creation of Purchase Order against this Source in ME01 against the defined Plant into it.

[Former Member]

This message was moderated.

[guest_fi]

Hi All,  Thanks for the reply.

The requirement is that we do not want to generate a POrder for them (no PR scenario ) so can i stop it by some checkbox or some setting for particular vendors.

I am aware that we  can block the vendor account for purchasing but in our scenario we have multiple company codes linked to one Purchase Organisation . For eg; for POrg 4000 We have CC4001 4002 4003 etc.

so if i block PO data for a vendor in a CC , it will be blocked for all other CC's as well.

Thanks.

[JL23]

Then there is not much left before you have to code this control in a Badi or Exit. The only thing I can think of would be to set a block in  a source list.

[guest_fi]

Thanks for that. But that would be maintaining it for all the articles. Tx anyway.

[former_member221090]

Use transaction XK05 and Block Vendor for PO using Block Function 01

With this transaction Vendor can be blocked for specific or all Purchasing organizations

This block will not allow to create PO

Diwakar

[Former Member]

If you will block this, then it will block for material with QM management active.

But, first of all it's better to understand what exactly the user wants to do.

Request you to Pl clarify your requirement to give you the proper solution.

[Former Member]

This message was moderated.

[Former Member]

This message was moderated.

[jaheer_hussain]

Select  block function as per your requriement.

[former_member183424]

Are you sure that this blocking function can block for purchase order create ? Have you checked the F1 help for this function ?

[jaheer_hussain]

No.it is not blocking.Sorry.Just tried in my system.

[jagdeepsingh83]

Checking the Purchasing Block indicator will not allow you to raise a purchase order.

[Former Member]

in XK02 select purchasing data view , click on Extras menu---> click on Blocked data.

[RahulHanda]

HI

Your question is not clear, could you state clearly what is the flow? If you are talking about automatic conversion of PR to PO then check box available in vendor master (purchasing data - un-tick the same). If that's not the case please share more information of the process being followed.

Regards

Rahul

[Former Member]

See, Buyer generates the Purchase Order and send it to the Vendor through Email, Fax or hard copies,

to have a proper communication.

And now comes to your Vendor, Vendor get this in the form of soft copy (Email) or hard copy (Fax or Printouts).

There is no alternative, PO you must have to send to the Vendor, otherwise it will create miscommunication.

The choice is your's that you want to send the soft copy or hard copy.

And this you can control in message output type in the Purchase Order document.

Hope, it's cleared now.