Good Receipt Indicator

[Former Member]

Hi Gurus  ,

We are  facing  problem while closing the 10 years  old PO'S . In  all these  PO'S  only  invoice has been  done & no   GRN  has been done  .

We are also not able to  reverse the invoice  because accounting documents is also clear for PO'S line items   .

The Po's doesn't  have "Goods Receipt"   indicator  on for PO line items & this  indicator  is in "Display "  mode &  we are not able  to on this indicator & due to this system is not allowing  us  to do the GRN  &   marked  this is PO  line items  "Deletion "  .

This material is stock able  items  & in t-code - OMS2  "Qty"  & "Value"  both the indicator  in on at plant level  .

Probably   some configuration  has been  moved  after  the PO Creation due  to this  there is some inconsistency   .

Please let  me know how to close  this PO  .

Can we  on "Goods Receipt"  indicator  in " Debug"  mode  & do the GRN after & marked PO as " Deletion Flag "  & after  that  scrap  this material  through 551  because material  is not available  physically  .

Is  that process is correct technically  ?

Please suggest ASAP .

Thanks,

Regards,

Aman 

[former_member197616]

Hi,

Question 1 : Does the POs you want to close are account assigned ? If so which account asst ?

Q2 : Does the POs are only made with Invoice ? and not GR earlier

Q3 : Does your Invoices are cleared by FI ?

In case if the PO does not require any GR with no GR check mark , and are account assigned , then even the invoice is posted , system will allow to delete the items .

What is the error mesage you get while doing the deletion of the line items ? Based upon the PO creation system will provide an error message and if you follow that error message that will do .

If these pos are created in error and the invoice should not be posted during that time , is the case then you can post a credit memo to the PO item in the current period and can close the PO .

For the GR tick mark , account assignment makes the diference and please check the acct asst definition for the GR check mark .

At the same time For a PO to get deletion indicator , either po line item to be in open condition with out having any transactions or the cycle for the line item would have been done . Please check for those POs the above conditions are satisfied .Are you not in a position to put the GR check in the change mode ?

If you are in a posistion eitther to post the GR / post credit meno to make the item PO / etc , please create a program which will put the indicator X in the EKPO table for the deletion indicator field , which is called a force close .

Prior just open the PO in the ME22N and try put a deletion indicator , system will post an error message and please let us know that and please follow that error note and do the postings accordingly .

Regards,

[former_member198650]

Hi Aman,

If you done invoice, then confirm me have you made payment to vendor and how did you clear GR/IR? Because GR/IR has only one side entry there is no other side entry i.e. GR. If the vendor & GR/IR still open, then post credit memo and clear the GR/IR & vendor balances.

Regards,

Mukthar

[former_member183424]

You must be using account assignment category for your case.

PO was created with account assignment category and without tick of Goods Receipt.

Then you did invoice, the account entry didn't hit any GR/IR clearing account.

So, now you can set the deletion flag without doing any Goods receipt or anything else.

I just check the scenario. I can able to set deletion flag for purchase order without doing any goods receipt in that case.

[Former Member]

HI click on final invoice and do  GRN then you can put the materail to scrap 551 .

[ravindra_devarapalli]

HI,

Hope you are done changes in material type level after creation of PO's. Why because  system will not allow if you are doing with out goods receipt check box and the field was  gray mode. So From configuration only you have done changes.

Check is there any account assignment category entered in PO.

[JL23]

You actually forgot to tell what error you have.

No GR indicator, no GR posting, just IR  posting looks in general pretty good to me and this PO should already  be closed this way.

I neither see a need to reverse an invoice nor a need to post receipts years after.

Maybe, after you clarified what problems you really have with these old POs

[Former Member]

Hi Jürgen  ,

It is giving us the error message that "No Goods Receipt " indicator has been ticket at the tim of making any of the changes in the Old PO'S .. While making  new PO  with the same material it takes  Automatically  "Good Receipt " indicator in PO line items   & doesn't give any  error message  .

Thanks ,

Regards,

Aman

[JL23]

Sorry, still do not understand.

Please post EXACT error messages, best along with the message number as they make  a message unique.

A material master does not not control whether you post with or without goods receipt, this is controlled by customizing of the account assignment category