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Former Member
Mar 22, 2015 at 10:00 PM

Managing Engineering spares as Capitalized and Spares stock


Dear PM experts,

On my project we have a requirement for having the same spare part (physically) being capitalized and stocked. For example:

  • We have a quantity of 1 spare part A which is considered as asset (because it was delivered together with a new machine)
  • We have, in addition, a quantity of 2 spare parts A considered as stock because it was bought elsewhere.

Which means we have physically 3 pieces in stock, 2 are valuated and 1 capitalized.

How do you manage this situation in SAP since we want to have only one material master for a material and we cant have both as capitalized as well as in stock. I did some research on this forum but doesnt get to my requirement but some partial answers could be obtained. My understanding is as under:

- Capitalized material will hit the Balance sheet account. In this case, I can maintain this material as UNBW type.

- Stocked material will hit the expense account. In this case, I will maintain it as ERSA type.

My issue is we cant have both the above so, if anyone of you have faced similar situation and what is the best way to handle this?

Appreciate your time and response.