Czech Republic per diem deductions

[Former Member]

I am trying to configure the generic country template to calculate Czech meals per diem deductions.  When configuring the deductions, there does not seem to be an option to specify the duration code which the deduction should be valid.  Does anyone have any experience configuring per diems for Czech Republic and know whether or not it is currently possible when using the generic country template?

Below are the deduction requirements for reference and as I mentioned above the issue is not having the ability to have different deductions based on trip duration.

Domestic Trip Deduction

Trip Duration	1 Meal Deduction
5 – 12 Hours	70%
12 – 18 Hours	35%
18 – 24 Hours	25%

International Trip Deduction

Trip Duration	1 Meal Deduction
1 – 6  Hours	70%
6 –  12 Hours	35%
12 –  24 Hours	25%

Any information that can be provided on the subject
would be greatly appreciated.

Best Regards,

Kris

[d046590]

Hi Kris,

I'm not sure, if this will answer your question completely, but you can specify duration codes for the generic country version in Fine-Tuning -> Per Diem Rates for Meals - Generic Country Version -> Define and edit duration codes for meal per diem.

Kind regards,

Sabrina

[Former Member]

Thank you Sabrina, we are ok with setting the duration codes for the meals as you suggested.  The issue we are running into is that we cannot use those duration codes to specify the different deduction rates.  When going into Fine-Tuning -> Per Diem Rates for Meals - Generic Country Version -> Edit deductions from per diem rates for meals, it does not allow us select the deduction codes to be used in calculating the appropriate deduction.

For example, a domestic trip has 3 different deduction rates based on durations.

5 - 12 hours, 1 meal provided, deduction is 70%

12 - 18 hours, 1 meal provided, deduction is 35%

18 - 24 hours, 1 meal provided, deduction is 25%

The configuration seems to allow only 1 deduction rates for a meal provided on a domestic trip.  So we can only configure 1 deduction rate for each meal, where for the Czech Republic this does not meet the requirement which specifies different deduction rates per meal dependent on trip duration.  I was hoping someone had a creative solution or I was missing something when it comes to configuring the deductions.

Best Regards,

Kris

[JoanGarloff]

Hello Kris,

Would it work if you use 'activity-related' reimbursement for this? You scope Activities, then you create one activity type for each of the different durations and when you specify deductions, you can specify one rate for each different activity (duration). Travelers would be required to select the relevant activity in the ER.

I need to check this however to ensure that there are no unwanted knockon effects.

BR

Joan

PS - I confirmed this proposal with dev. It would work but it would require quite a lot of configuration on your side: you would have to enter the

other rate types (meal, mileage, lodging and maximum amounts) for each of your activities too. And as I mentioned, the travel would have to

specify what the duration of the trip was via the activity in the ER. 

[Former Member]

Hi Joan,

Thank you for the information, it sounds like this would allow us to configure the deductions as required.  I will need to do some testing, though we now at least have some direction which would allow us to complete the configuration if that is the route we decide to go.

Best Regards,

Kris

[JoanGarloff]

Hi Kris,

In the coming release this configuration is planned to be simplified to allow you to exclude rates (meal, lodging per diem) that are not relevant, thus you would only have to enter rates / % for deductions.

Best regards,

Joan