Wrongly Cancelled a SO which is partially posted to PO and GPO

[Former Member]

As per the subject, I want to know how to restore the sales order or PO and GPO in order to not  be generated in monthly sales report and Clients billing. It's because that I still am able to get the cancelled SO, PO and GPO when i retrieving the daily summary by sorting the customer due date.

[former_member205766]

Hi

There is no possibilities to get those reports in standard SAP.  You may customized the query or report to achieve this. 

If you had query with you post here to resolve.

With Regards

Balaji Sampath

[kothandaraman_nagarajan]

Hi,

Which report you are running?

Thanks & Regards,

Nagarajan

[Former Member]

Reports: Customer Receivables, Vendor Liabilities and normal financial reports

[kothandaraman_nagarajan]

Could you post screen shot above report?

[Former Member]

DS: The daily summary that I generated by sorting the due dates

Reports: those Accounting reports that my colleagues may generate.

Actually I am not sure that if they are able to get those information in these two type of report.

The action that I took:

I originally open sales order 111426224 then partially post 2 records to PO and GPO. Then I found that there is an mistake in one PO (already closed since posted to GPO) so I originally only wanted to cancel one of the item in that SO but finally closed the whole SO. At the end I closed the related GPO also and made a new SO 111426339.

I would like to know if AR and AP will show this abnormal entry? If so, how should I tackle this problem?

[kothandaraman_nagarajan]

Thanks for attachment. Still not getting your exact process flow.

1.Are you creating PO from SO through Procurement confirmation wizard?

2. How did you close SO?

It is not possible to restore closed orders. Only possible to duplicate orders.

[Former Member]

1. Yes

2. I just simply right click to cancel the SO

Flow:

1. Create SO111426224 (3 items - A, B and C)

2. Post A and B to PO (Same supplier so Posted to Same PO); and posted item B to another PO

3. (In PO) Deleted item A as the order date is different

4. Posted the PO to GPO --> by then the PO is closed automatically

5. Item A was posted to PO in 2 and Deleted in 3, I originally thought that I am able to edit but the reality is that the PO is closed and I can't edit the PO

6. I then mistakenly cancelled the SO and manually closed the GPO (created in 4) and PO (created in 2 for item B)

7. Create a new SO for the above items

Problem:

1. I can still find the data as non - delivered in status

2. I am afraid that when generating AR and AP, The data is still there (since there has no DN been created, then it just like a single entries), so I am asking how should I set-off the entries.

[kothandaraman_nagarajan]

1. Use Goods issue under inventory-Inventory transactions to reduce received stock (B).

2. Manually close PO for item A & C.

3. Keep new SO for the above items.