Credit Note needs to have a NO STOCK ENTRY option

[robert_czik]

Our process is to:

1. Create Delivery - this will Credit Stock (Balance Sheet) and Debit Cost of Gooos (P&L)

2. Then we create Invoice - this Credits Sales (P&L) and Debits Customer (Balance Sheet)

Then we made a mistake on an Invoice - we used 2014 date instead of 2015. The Delivery Document was correctly dated 2015

To correct this we raised a Credit note dated 2014, however this posted correctly a reversal - Dr Sales, Cr Customer but it also posted incorrectly a reversal to the Stock entry. The reason I say incorrectly is because we only wanted a reversal to the entry that the original Invoice dated 2014. The entry associated with the Delivery was correct and did not need adjustment.

The proposed solutions can be

Solution A

The credit note can have 2 options:

a. Credit Note that only creates Dr Sales Cr Customer

b. or Credit Note that creates Dr Sales Cr Customer but also Dr Stock and Cr Cost of Goods.

Solution B - preferable

SAP should keep track of the Journal attached to an Invoice and the Credit Note should ONLY reverse the entry that was originally raised by the SAP process.

Your comments or solutions would be appreciated since SAP creates the wrong entries at the moment.

Robert

[Former Member · Accepted solution]

Hi,

(Solution A)

As of version 8.82 patch level 04, SAP updated AR credit memo with "Without Qty Posting" option. You can tick/untick this option to unpost/post entry of return stock.

(Solution B)

From version 9.0, SAP updated cancellation function for marketing documents. So you can easily cancel your wrong AR invoice and re-input the correct one.

Check your SAP B1 version to see if it is supported or not

Hope this helps,

TVSon

[robert_czik · Accepted solution]

Hello Tran

Thank you for this helpful answer that nearly solves the problem however, I am using ver 9 .02.001 and and SAP does not allow me to cancel the Invoice posted in 2014 and it gives me an error saying that "Zero days are left to cancel the invoice" so:

1. Is this because I have  issued a Credit Note already?

2. Is there a definition in SAP that allows a limited number of days to cancel an Invoice

3. If it did allow me to cancel, would the cancellation reverse the original Journal entry in 2014?

Thank you

Robert

[vicky_williams · Accepted solution]

The cancellation days can be set in the following:

Administration

System initialisation

Document settings

on General tab

'Max. No. of Days for Cancelling Marketing Documents Before or After Posting'

Perhaps this will help and allow the document to be cancelled if you set it e.g. to 30 days

I'm sorry I don't know the effect on the Journal for cancelling the document, but I think it will just reverse everything

[robert_czik · Accepted solution]

Thank you Vicky - you are correct and it works perfectly.

Robert