GR IR Auto Clearing - TCode F.13

[Former Member]

Dear Friends,

I am clearing the GR/IR using Tcode:F.13 and prerequisites are already done:

Additional Rules for Automatic Clearing :

1001    S    1109001300    1109001320    ZUONR    WRBTR

For above GL Account 1109001320 is still not clearing the line items which Assignment and Amount is same.

There is not mentioned Business Area in the configuration, and as per the data it comes some time with different business area too but both type of data wont get clear in the system.

Can any one help to understand why it is not clearing the line items.

Regards,

Rajesh K.

[former_member627286]

Dear Rajesh K.,

do you activate the 'GR/IR account special process' indicator in F.13?

If so, please try to clear without activating ig.

The 'GR/IR account special process' indicatordoes not mean that this flag always has to be set for the clearing GR/IR accounts.

Generally, you can and should avoid setting the 'GR/IR account special process' indicator
(correct Customizing required in Transaction OB74)."

If you set the GR/IR accounts special processing indicator, the program then automatically uses the EBELN and EBELP fields as well a as the XREF3 reference field as grouping criteria.

The settings in OB74 are ignored for GR/IR accounts, because the purchase document
and the material document number are to be used instead.

You can find this and more information about F.13 processing in:

http://wiki.sdn.sap.com/wiki/display/ERPFI/Automatic+Clearing+of+Open+Items+F.13+%28SAPF124+and+SAPF...

Please refer to SAP Note 546410 too.

Best regards,

Vera

[Former Member]

Hello Vera and Mukthar,

Thanks for your reply. Now the system is working fine after changing the grouping in OB74.

I have updated the Assignment, Purchase Order and Item to be grouped and not included the reference field. As I have checked in the GR and IR document and not found any value updates in this reference key 3 field.

But still on 3 field group based, got generated the document number ( I mean clearing document no.) using this group.

Can any one give me there views, is it going correct or still need to rectify the the grouping.

Regards,

Rajesh. K.

[former_member198650]

Hi Rajesh,

It is enough for clearing. You can go ahead.

Regards,

Mukthar

[Former Member]

Thanks Mukthar,

For your quick reply..

Regards,

Rajesh. K.

[Former Member]

Hello Mukthar,

As said I have cleared the GR IR items after did this configuration in Quality and moved the same to Production.

But still facing the same issue to clear the GRIR item.

please find the attached screenshots:

The Gl Balance shows me the GR and IR balance get zero but when it comes to clear the entries it will show me the below screenshot were you can find all the entries stands single.

Most of the entries are old entries and also belongs to different business area and I don't think so it may create any issues.

GL Balance account:

F.13

I am looking for any update or help to clear this entries in Production.

Regards,

Rajesh. K

[former_member198650]

Hi Rajesh,

As per screen shot of F.13, you have chosen the clearing criteria as Assignment, business area & document no. Due to this system will not clear it. As you said above you did changes for the criteria but these changes has not reflected in production. If you apply these new criteria, the line items will get cleared.

Regards,

Mukthar

[Former Member]

Hello Mukthar,

I have checked again in the production system in OB74, the grouping criteria is set Assignment, Purchase Order No. and Item field and all the fields are get updated in the Production system.

The business area which I am trying to explain you, the issue in the system is GR get created in One business area and IR will happens in another business area.

The above screenshot is from OB74 and it is reflected in Production and I have tested the same in Quality, and YES you are right it is showing the Purchase Order No. and in Production it is showing Business Area.

Can you please check once...

My issue, if I have same business area or different business area my GR IR won't get cleared.

Is anything I need to do more in the system?

Regards,

Rajesh. K.

[former_member198650]

Hi Rajesh,

The configuration is ok. Now moved it to production. Even the GR/IR has different BA, you can clear it. After move it, run the automatic clearing.

Regards,

Mukthar

[Former Member]

Hello Mukthar,

Sorry, its my mistake.. if see my first line the range which is given is covered the my GL Account number range.

Because of that system can pic the grouping criteria from that line and it is not clearing the GRIR lines.

Now its working fine...and GRIR lines are get cleared too.

Thanks for your time and valuable replies too.

Regards,

Rajesh. K

[former_member198650]

Hi Rajesh,

Remove WRBTR field from the clearing criteria and add the field XREF3. After done it, then run F.13.

Regards,

Mukthar

[Former Member]

Thanks for your reply Mukthar,

As you said above field is Reference Key 3 field. Can you please explain me the logic why we are removing the Amount filed and updating this.

I appreciating your time to update this.

Regards,

Rajesh K.

[former_member198650]

Hi Rajesh,

As per sap note 574482, we do not define amounts fields as clearing criteria due to the program cannot function efficiently. Instead you can use Reference key 3 field which updates GRN no. for both the GR & IR document. You can also use purchase order & item also.

Regards,

Mukthar

[Former Member]

Hello Mukthar,

The above said setting was did in the OB74 and run the F.13 to clear the GR IR items, it is not successfully cleared item and I again I have change the grouping and update this below groupings:

In Customizing, field ZUONR (Assignment) or fields EBELN (Purchasing Document) and EBELP (Item) should be defined as grouping criteria for your GR/IR account.

But still it is not clearing the items which gives me the balance zero '0'.

Is any help or shall I raise this issue to SAP, is it better idea.

Regards,

Rajesh. K

[former_member198650]

Hi Rajesh,

Share screen shot of F.13 for the GL.

Regards,

Mukthar