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Incorrectly posted cancelled Billing doc.

Dear Experts,

Previously, our user created and posted a Billing doc. on 29.08.2014, i.e. Billing date in Billing doc.,  Doc. date & Posting date in the relevant accounting doc. were same as this date.

Then, our user was requested by another Finance user to create a Cancel Billing doc. with ref. to the above Billing doc. on 24.12.2014. In our "SD - Billing Type" setting, there is no posting block for our Cancel Billing doc. so it can be posted to Finance & cleared automatically as long as the referred Billing doc. was also posted to Finance before. However, that Cancel Billing doc. could NOT be posted to Finance as the Posting period of Aug 2014 was NOT opened. When our user found this problem, it was already on 07.01.2015. The Billing date of the Cancel Billing doc. was same as that of the above Billing doc., i.e. 29.08.2014. Then, our user tried to change the Billing date from 29.08.2014 to 07.01.2015 in the Cancel Billing doc. Then, it could be posted to Finance but the Doc. date & Posting date in the relevant accounting doc. were different, i.e. "Doc. date = 29.08.2014" & "Posting date = 07.01.2015".

Our another Finance user originally wanted the Doc. date & Posting date in this accounting doc. of the Cancel Billing were the same as "29.08.2014". Now, the Cancel Billing doc. cannot be cancelled or revoked and the Posting date cannot be changed in the accounting doc. Could you advise whether there is any appropriate solution to solve this problem ?

Many Thanks,

KH Fong

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2 Answers

  • Best Answer
    Jan 08, 2015 at 05:42 AM

    Hi,

    You can adjust the cancel billing document by posting debit note and again post debit note against original billing document by maintaining the posting date as per your requirement. Or you can adjust it in FI by posting FB70 against cancel billing doc. and original billing document.

    Regards,

    Mukthar

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    • Former Member kwok ho fong

      Hi,

      I meant a simple FI posting reversing the accounting document posted during billing using F-02 with Doc date as 29.08.2014 and posting date as 31.12.2014. Why I am not recommending todays date is because the books would show revenue and account receivable postings for 2014 financial year which would be wrong and become a audit issue.

      Regards,

      Ritesh

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    Former Member
    Jan 08, 2015 at 04:27 AM

    Hi Fong,

    In my opinion, with 08/2014 period closed in FI you can not post accounting document with posting date as 29.08.2014. But if the user can post the accounting document with posting date as 07.01.2015 although the document date which points the original doc.date as 29.08.2014 should be OK.

    Cheers,


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    • Dear Ravish / Experts,

      Thanks for your reply. Does it mean that the Cancelled Billing doc. really cannot & should not be cancelled, and the posting date in the accounting doc. really cannot & should not be changed ?

      Is it appropriate for back posting to the previous period ? If still appropriate, how long of the period is appropriate for the back posting ?

      Many Thanks,

      KH Fong