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Implement incoming e-invoicing

Former Member
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Hi there,

I wonder if anyone here has implemented inbound electronic invoicing yet.

We will be receiving mainly pdf invoices by mail and want process them in SAP roughly speaking. My aim is to set up a system wise process within SAP without using third-party software.

I plan to set up inbound electronic invoicing the following way:

1. set up mail address for invoice receipt

2. pick every received invoice mail (mail including attachment: pdf or other) without any change within mail or content (according to legal requirement) and save it in the SAP archive system (automatically)

3. Inform the A/P accounting clerk about incoming invoice (automatically).

4. Accounting clerk posts invoice manually

5. SAP posting will be linked to the incoming invoice (automatically).

The main problem I have is how to get the mail into the SAP archive automatically and how to link SAP posting to the archived electronic invoice. For now, it is not part of the scope to set up a work flow and keep the process as lean as possible.

Does anyone has an idea?

Many thanks and best regards,

Suzan

Accepted Solutions (0)

Answers (1)

Answers (1)

former_member201529
Active Contributor
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Dear Suzan,

kindly go-through the following solution is meeting your requirement.

1. Create PO with Inbound indicator at your end.

2. Ask your vendor to create ASN(Inbound Delivery with all invoice details) through web dynbro.

3. Once ASN prepared then Print option need to provide along with barcode.

4. GR w.r.t ASN.

5. Finally Evaluate receipt Settlement for invoice posting (MRRL).

Regards,

Karna J

jagdeepsingh83
Active Contributor
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Hi, I think you need read documentation on Storing Incoming Documents - ArchiveLink - SAP Library

You have to specify one document type for that and do required object linking. In object linking you have to specify create simple document / use transaction to creat document as per your requirement.

As soon document is created then you trigger a workflow to send workitem to agent responsible.


Thanks,

Jagdeep

Former Member
0 Kudos

Dear Karna,

thanks for your quick response. I am just struggling to understand your advise. Can you be more precise (step 1-5), please? And how would you proceed with incoming pdf-invoices? How can you automatically attach these documents to the SAP posting (MIRO/FB01)?

Many thanks and best regards,

Suzan