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Implement incoming e-invoicing

Hi there,

I wonder if anyone here has implemented inbound electronic invoicing yet.

We will be receiving mainly pdf invoices by mail and want process them in SAP roughly speaking. My aim is to set up a system wise process within SAP without using third-party software.

I plan to set up inbound electronic invoicing the following way:

1. set up mail address for invoice receipt

2. pick every received invoice mail (mail including attachment: pdf or other) without any change within mail or content (according to legal requirement) and save it in the SAP archive system (automatically)

3. Inform the A/P accounting clerk about incoming invoice (automatically).

4. Accounting clerk posts invoice manually

5. SAP posting will be linked to the incoming invoice (automatically).

The main problem I have is how to get the mail into the SAP archive automatically and how to link SAP posting to the archived electronic invoice. For now, it is not part of the scope to set up a work flow and keep the process as lean as possible.

Does anyone has an idea?

Many thanks and best regards,

Suzan

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1 Answer

  • Jan 07, 2015 at 05:14 PM

    Dear Suzan,

    kindly go-through the following solution is meeting your requirement.

    1. Create PO with Inbound indicator at your end.

    2. Ask your vendor to create ASN(Inbound Delivery with all invoice details) through web dynbro.

    3. Once ASN prepared then Print option need to provide along with barcode.

    4. GR w.r.t ASN.

    5. Finally Evaluate receipt Settlement for invoice posting (MRRL).

    Regards,

    Karna J

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    • Dear Karna,

      thanks for your quick response. I am just struggling to understand your advise. Can you be more precise (step 1-5), please? And how would you proceed with incoming pdf-invoices? How can you automatically attach these documents to the SAP posting (MIRO/FB01)?

      Many thanks and best regards,

      Suzan