Shutdown tic field

[Former Member]

Hi experts;

     I need to stop depreciation run for some fixed assets.

At AS05 it blocks the asset from Acquisition only, so it is not the case at all because even if the Asset has been blocked for acquisition it will still be able to run depreciation over it.

I found many treads on the forms regarding that issue and as far I found and understood that best way is to set the Dep. Key for YES at the bottom selection Shutdown then on the Assets Master data to tic the field for ((Asset Shutdown)).

but I have two concerns regarding such solution which are:

1. Is that solution is permanent or temporary? in another words, if someone removed the tick from the field Asset Shutdown and we run depreciation, a depreciation will be calculated for that asset?

2. some colleagues on the forums discussed something related to dates for the Shutdown. but I found that there is no date interval anywhere to let the shutdown related to a certain date interval. so please advice do I need to mention any date, or the shutdown will be effective from certain date like Deactivation Date, or Value Date or any else date, or just whenever I tick the field for ((Asset Shutdown)) there will be no Post for depreciation will take place over such Asset?

3. In generally, is there any else configuration or Setup at the Master Data should be done to stop Dep. Run over the assets other than the field ((Asset Shutdown))?

Thanks in advance;

Kind regards;

Ahmad Mahmud;

[former_member200703 · Accepted solution]

Hi Ahmed

regarding your question about asset shutdown:

Is that solution is permanent or temporary? in another words, if someone removed the tick from the field Asset Shutdown and we run depreciation, a depreciation will be calculated for that asset?

- No its temporary it can be changed and allow asset to start deprecation again its depend on interval date of shut down and interval date of begin deprecation again.

2. some colleagues on the forums discussed something related to dates for the Shutdown. but I found that there is no date interval anywhere to let the shutdown related to a certain date interval. so please advice do I need to mention any date, or the shutdown will be effective from certain date like Deactivation Date, or Value Date or any else date, or just whenever I tick the field for ((Asset Shutdown)) there will be no Post for depreciation will take place over such Asset?

- there are bottom " more Interval" in this screen you can determine which period you need the asset to be shut down like below screen.. as you  may notice that i shutdown deprecation in oct. and start it again in nov. by adding interval for oct and mark the interval as shutdown at the far right of the screen .

the shut down tick is on Main asset level if you applied concept of main asset and sub number..

when i run T-code AFAB there are no Deprecation posted in Oct and again i run it in Nov. deprecation start posting again

Hope this information helps you..

Regards

Mahmoud El Nady

[Former Member · Accepted solution]

SA Mahmud;

     thank you very much it is a very helpful answer indeed.

However I yet have one more inquiry abut such issue.

If the shutdown option is not a permanent option for eliminating asset from between the assets where a Dep. Run will be done over them.

So what is the best SAP scenario to do that.

Where the case is that there are some assets have been purchased and defined as Fixed Assets and made MIRO for them.

Later on (for some business need) the Finance Manager decided to treat them as direct expenses rather than being Fixed Assets, So it is requested from me to return them and accordingly to stop depreciation to be done for them when we Run the Dep. AFAB.

So do you know any way SAP offers to permanently BLOCK asset from depreciation?

Another scenario I though about is to make Retirement for them. is it right solution or there something else if you know? please advice.

Kind regards;

Ahmad Mahmud;

[former_member200703 · Accepted solution]

Hi Ahmed

thanks for your reply.. on my opinion i believe you have the below options:

1- Reverse the entire process " its depend on the process status , if the invoice paid or not to the supplier " if it Ok. this will be the best option to cancel the MIGO and revise the P.o on Expense GL .. this will automatically cancel the Deprecation posted related to those asset in the current opened posting period when you repeat the deprecation for this assets.

2- Dispose the asset by T-Code F-92 " Dispose by Sale to Customer " or ABAON. and assign the net asset amount " Carry value - accumulated Deprecation " to Expense GL which original should this asset assigned to. .... the disadvantage of this option is this transaction would considered as asset disposal and in issued financial statement it affect will appeared in P&L and the Notes.

3- Create New Deprecation Key which will deprecate the whole asset in the current month and assign it to this asset to deprecate it entirely in year 2014

Regards

Mahmoud EL Nady

[Former Member · Accepted solution]

Hi Mahmoud;

It's pleasure to me to discuss sap issues with you because of your good experience and good way of analyzing the issue.

1. Option is the ideal but because Vendor has been invoiced and the PO and invoices to be cancelled are many and each invoice and PO are including many Assets not all of them are required to be returned so I actually preferred to avoid such standard scenario.

What I have done that I made AVABN  Retirement and then the offset account to be closed in expense.

However it's not standard scenario but it is working and fulfilling the aim.

Thank you very much

Kind regards

[former_member597394 · Accepted solution]

Helo, Mr. Mahmoud El Nady,

We are in phase of legacy data transfer for FA.

Customer prepare data in proper structure (upload file with migration cockipt (S74HANA)) and thick field "Shutdown asset" for main asset number.

In another file customer prepared assets sub-number and related sub-asst number does not have ticked filed "Shutdown asset". Customizing is:

But when files are uploaded also sub-number field "Shutdown asset" is fulfiled mean is thicked for shutdown.

So may question is, do you maybe know the logic of this field "Shutdown asset" related to sub-number?

Best regards, Stane Bajuk

[Former Member]

Dear Ahmad,

Please check the below thread.

http://scn.sap.com/thread/3211425

Regards,

Sumti Bhadani