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Former Member

Inconsistent Expense Type Codes

Client would like to have expense types be consistent across countries for reporting purposes. So if they would like to see what Internet Charges are globally they can pull up the Expense Type INT for all. Since the description is changeable this might be different per country. In most countries the standard types are the same but in a few of the countries are different (i.e. Norway and Finland).

Examples are :

Taxi in US and most others is TXI but in Norway is TAXI

Office Supplies is SUP in most countries but in Norway is OFCS.

Additionally - We are encountering the same issue with Generic Countries. Since we have to create all Expense Types and create them with Z – they cannot be the same as the Standard Expense Types.

Could anyone have a solution for this?? Please advise.

Thanks in advance!

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2 Answers

  • Best Answer
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    Former Member
    Jan 15, 2015 at 07:12 AM

    After various discussions at SAP, it was concluded that we cannot change the expense type codes. Since its very expensive and there are users using delivered codes already. However, each country version should have their own set of expense type code.

    The only way to align the codes is to delimit all delivered expense type codes and create new customer specific expense types in a uniformed way!

    Note: While delimiting the expense types you should ensure that there are no already created expense reports with those expense types beyond the delimited date.

    Thanks.

    Cryssal

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  • Jan 06, 2015 at 05:54 PM

    We are experiencing the same problem with our customer, who expects to have the same expense type codes across all countries so that they can easily see spend by expense type code for all companies in one report.  The two options that we came up with were:

    1. use the same expense type description for all countries and pull the description into reports instead of code
    2. set-up all new expense types and don't use any of the standard expense types

    We'll be interested to hear if the community has any other ideas.  We already confirmed with development that it is not an option to change the expense type codes manually via the backend.

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