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Notification on PO/PR Creation via Email to User

Hi Everyone,

Happy New year to all. Hope everyone fine.

I have some clarification during PO/PR Creation. Need to send the email notification when PR/PO Created. I have gone through multiple clients. Some of them are using Workflow and few of them are using Exit to send the email.

I am looking for standards, which one is the best one for email notification.


Rajkumar Narasimman

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2 Answers

  • Best Answer
    Posted on Jan 01, 2015 at 08:36 AM

    Hi Raj,

    PR doesnt have any output procedure in standard SAP. If you need the above process for PR, then the only option would be development. If its for PO, you may check the below options:

    If its only for notification to SAP users (and not for any approval procedure), no need to go for workflow also. In standard, there are two types of mails: External Email (internet) and SAP Office mail. You can make use of SAP office mail itself to send notification to the R3 users.

    Please check the note: 191470 - Purchase order as an e-mail which explains the standard options available.



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  • author's profile photo Former Member
    Former Member
    Posted on Jan 01, 2015 at 06:15 AM

    Hi Rajkumar,

    You can use BO bus2012 for po and bus2009 (item wise release ) and bus2105(overall release) for pr for for your workflow creation , I will go for workflow for your requirement .



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    • Former Member Rajkumar N

      Hello Rajkumar,

      If your requirement is just to send mail notification, then you can use 'SO_NEW_DOCUMENT_ATT_SEND_API1' FM to send mail with logic as per your requirement in PO/PR Save button click.