Change received material in GR referenced from PO

[Former Member]

Dear Experts,

I have the following case.

Sometimes, when we raise a PO which delivery might take a long time, the vendor suggests alternative material either because of having lack of the ordered material or there is a new model of the ordered material. The thing is how I can achieve this without doing and changes in the PO.

Thanks

[Former Member · Accepted solution]

Dears,

Thank you for your replies and suggestions.

I have found a feature which is "Advanced returns management for supplier returns" which will solve the case. below is the link

Advanced Returns Management for Supplier Returns - SAP Library

Thank you once again for your help.

[JL23]

If your vendor offers you a different material it does not necessarily mean that it is a different material from your point of view.

For example: Our finished materials are segregated into individual material numbers by packaging. E.g.  fabric softener in 180kg iron drums, in 60kg plastic drums, in 10kg pails.

Our raw material has just one material number, regardless of the packaging or its size, because we may get it from vendor1 in iron drums and from vendor2 in plastic drums, from vendor3 in smaller sizes than from vendor4.

If the material that you get offered from your vendor as alternative meets your specs then I do not see a need for any change of the PO.

Of course if you are a trading company and manage your materials as we do with our finished materials then you need to act, which require new material master creation, cancellation of existing PO and creation of a new PO.

[Prasoon]

Hi,

  You can click on the "non ordered" button in MIGO if you want to receive a different material. You can enter the required material and system will accept the material with movement type 501, if you have maintained the account determination correctly.

    Please check and revert back. Please note that you have to close the original PO manually in this case.

Regards,

AKPT

[former_member183424]

How you will manage the stock ?

Suppose you have ordered material A in PO, vendor will supplied the similar material but physical its the material number B.

Will you ready to update the stock for material A ? Or you want to update the stock for material B ?

If A, then you can use the material B in text field (header or item) at the time GR or you can use the field vendor material number as B, but your main material will be A.

If B, then there are no option other than change the material from A to B in PO.

[Former Member]

Thank you Dibyendu,

Yes, I want to update the alternative material B in stock instead of material A.

The problem is we are not allowed to change the PO after it has been issued.

Regards,

[former_member183424]

Then there are no direct option to update stock for the material B.

You can use one option, but I don't think it would be a good option.

You can receive material A and then you can post a transfer posting from material A to material B using movement type 309.

So that PO will be adjusted and Stock will be shown for material B. Then you can use the material B for further process.