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author's profile photo Former Member
Former Member

How to change Personnel No. after several months payroll has been done?

Hi,

There has been a wrong personnel number which has been entered for an employee that joined in our company a few months ago.

This disaster has not been found by our HR until yesterday. We've run payroll for him for about 4 months. I do really wish they punish him by firing.

I could delete the old no. and set a new no for the employee, in this way, system shall consider him as a new staff and the retroactive calculation will be triggered. And yes I can block that by editing IT0003, but I'm afraid that if we do need retroactive calculation some day, or to generate a yearly report for him, the payment amount will never be correct.

So, is there a better way to do that? Please help! Thanks!

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3 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Dec 11, 2014 at 11:05 AM

    Dear Kerry,

    To delete the employee after payroll has been processed and Posting has been done:

    1. Reverse the posting

    2.Delete Payroll results using PU01

    3.Delete all infotypes using PU00

    4. In PA30, select utilities and delete the personnel number

    5. Hire the employee with new number and re process the payroll.

    Another way is to Terminate the employee and rehire the employee and maintain IT0031 (Ref Personnel Number) where you maintain the previous personnel number. But I am not sure whether you can process retro or not.

    For both the cases take experts advise also.

    Regards

    Ravi

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  • author's profile photo Former Member
    Former Member
    Posted on Dec 11, 2014 at 11:21 AM

    ", but I'm afraid that if we do need retroactive calculation some day, or to generate a yearly report for him, the payment amount will never be correct."

    Go for new hiring ... with correct personnel no.. Opt for Reference Personnel No.. & maintain Master Data..

    "to generate a yearly report for him, the payment amount will never be correct."

    Option 1:- Maintain IT580 by referring old personnel in new one...(form No. 16)

    This is the simplest task...

    Option 2:- (for more relevant results)

    Collect all relevant standard wage types related to payroll (as per your needs) & maintain table T558B & T558C for that employee...

    Finally execute INLK schema to generate valid pay result for new employee as per old pay result record...& match it for verification...(Tcode Pc_payresult)



    Hope this options would help you to decide further...


    Regards,

    Veeram









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  • author's profile photo Former Member
    Former Member
    Posted on Dec 11, 2014 at 11:45 AM
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