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Phrase set import

I successfully imported phrase and phrase set in application server through cg3z . Also phrase was imported successfully through T code cg31 but when I tried to import phrase set using the same t code cg31 , it gave me an error message like below

phraseissue.PNG (38.4 kB)
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  • Best Answer
    Posted on Dec 15, 2014 at 10:31 AM

    Hi Krishna,

    I'm not sure whether your question is answered in the meantime. So let's summarize:

    1. The library date in your transfer file cannot be older than the library date in the system. That is the entry CATDATE in the transfer file.
    2. If you want to import phrase set assignments, in the import parameters check the field phrase set assignment
    3. I am not sure whether you can create phrase sets that way, I think you cannot. So they have to already exist in the target system.
    4. You merge phrases to bring them from tha passive library (e.g. CED) into the active one (e.g. CUST). Only phrases in the active library can be assigned to a phrase set! Since it is also good practive to only import into a passive library, the way forward is:
      1. Import phrases into passive library
      2. Merge phrases into active library
      3. assign phrases to phrase sets via import
    5. If you want to update phrases, import them again into the passive library (where the old version of the phrase already exists), then merge them again. You do not have to re-assign the changed phrase to a phrase set.


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  • Posted on Dec 10, 2014 at 09:55 PM

    Dear S P

    we are not useing import to assign phrase sets. Only an idea:

    Data for the Phrase Library - Basic Data and Tools (EHS-BD) - SAP Library

    I believe the import file must specify a phrase library. It seems to nbe a "conflict" in date information. Check the link.


    Check: Management Of External Phrase Libraries For SAP EHS

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    • Dear Krishna

      IMport of phrase: some general remarks:

      let us use the worst" exmaple color; e.g. you have define the color "Greene" (instead of "green") (it is a very bad example); no you received a correction and you would do the upload.

      a.) you do not change the library; it is just an update of phrase text

      b.) for phrases you have other "options" in regards of "change management" (e.g. change number)

      So the library from customizing point of view is always the saem; either an active or passive library; it does not make sense to update the "date" of the library only becuase of geh fact that you import phrases

      Different story is if you do not "update" phrases via import buit import new ones. From user etc. perspective the same is true: why shoulkd I update the "date" of library ? There is no direct link of new phrase to the libraryr; therefore netgher had the need to change the "Date" of library

      Some is true if you update "phrase sets";

      Coming back to something different: you can do uploads uf phrase in "active" and "passive" catalog; by design there is only one active catalog; it depends now a little but about your "daily" practise;

      Let us make a fictive example: your active library is called "ACTIVE" and you get phgrase update by data provider; you do not upload the update to active direct but to passive catalog. E.g. like "SAP".

      Then you check the content and "merge" passive with active

      The whole processs (you use or you have designed9 is based on your needs; but in the upper case (that means yiou use passive catalog for update) then there might be some good reason to use different "date"; but if so (if I remember correct) you need to create new passive catalog. And this does not make sense on long term;

      As this processis completely company specific no clear guidance is possible


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