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Clearing downpayment with F-54

Hi all,

We have some DPs created from DP requests (F-47) and paid in F110 or F-48 so that they are now in SGL. Now we need to clear the DPs against a final invoice in F-54. However, these DPs are not found by F-54 (Message F5 005 No down payments exist) although they can be seen in FBL1N or S_ALR_87012105. I only found the Note 1422743 about EHP4 but this should not be the case since for other Vendors F-54 works fine. What could be the cause? There is a workaround suggested in Note 186233 but I would rather reveal why F-54 does not work.
thanks to all
John

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  • author's profile photo Former Member
    Former Member
    Posted on Dec 10, 2014 at 03:35 PM

    Hi,

    For example if you posted a down payment 10000 $ through f110 or F-48, then if you post 15000 $ invoice. Now the open invoice is 5000$ In this situation if you run F110 for this vendor system will post the remaining 5000 payment and clear it for whole 15000$. No need to clear manually again through F-54.

    Regards,

    Ravi

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  • author's profile photo Former Member
    Former Member
    Posted on Dec 10, 2014 at 03:41 PM

    Hi John,

    I am little confused, F-54 is use to convert the special GL (DP Document) to normal GL (Sundry Creditors) document. Once this document converted then we use F-44 to clear the DP document (KZ) with invoice (KR or RE). You can directly use F-44 to clear the KZ and KR entries, Please check whether you have selected Special GL transaction types in the tcodes while clearing the documents. Thank you.

    Regards,

    Inthiyaz

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  • Posted on Dec 11, 2014 at 04:35 AM

    Hi,

    After DP is cleared and can be seen in FBL1n (under Spl. GL items checked), does system shown any message like DP exists when entering the Invoice for the vendor?

    If yes, then F-54 will clear the Spl Gl transaction to normal GL (ie change in recon account). Also in F-54, Relevant invoice section can provide the invoice recieved from vendor.

    Also check the fiscal year of DP and invoice recieved.

    Cheers,

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  • Posted on Dec 11, 2014 at 05:34 AM

    Hi all,

    Thanks for your responses.

    Inthiyaz: sorry for confusing wording. Yes, I know that F-54 converts SGL items to normal GL OI and this is what I want to do. However, it is not possible in F-54 since the DPs are not detected here and I want to know why.

    Ravish: no, the DPs were not submitted when posting the invoice in MIRO. Fiscal year and currency is the same, only the period differs.

    Ravi: it is true that the next F110 collects only the delta amount and clears the OIs with residual payment. But we have several Vendor invoices and I want to assign the DPs to a particular one. Moreover, as stated above, I just want to find out why these DPs cannot be cleared in F-54 because this is our standard proces.

    Now, the aim is to convert those SGL items to normal GL items and then clear them against a particular invoice. In F-44 I can choose either normal or SGL items, not both together.

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    • Hi Lokesh,

      Thanks for your suggestion. Due dates are in past periods. However, is it really true that F-54 can proces only DPs with due date in current period or later? This makes no sense - in normal life virtually all DPs would have the due date in a period before receiving the final invoice. Anyway, I will check further and if there is no way out I will use F-44.

      thanks to all,

      John

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