Dynamic Assignment of rules in a Workflow task, multiple approvers

Hi Andy

Why not Implement Deadline Monitoring with a Sub Workflow?

1. In the main WF, call a sub workflow (the way we call a task), In Tab Miscellaneous, give the multiline tab containing the departments, say DEPARTMENTS_TAB (in binding from Main WF to Sub WF use &DEPARTMENTS_TAB[&_WF_PARFOREACH_INDEX&]& --> pass to a singe DEPARTMENT in Sub WF
2. Create a Sub workflow which gets the agents of one department and sends decision item to all agents of that department (DEPARTMENT). The decision ends whenever any one approves/rejects
3. Control comes back to the main workflow
4. The main workflow waits till we have a decision from ALL departments whereas individual department need only one approval amongst many approvers.

Regards,

Modak

Hello,

A 6-from-6 fork, does that not work?

regards

Rick Bakker

Hi,

The solution is a combination of subflows started with a multiline element in a 1:2 fork. In the second fork you wait for an event. This event should be triggered in the subflow whenever someone has accepted/rejected the decision. That way you can control sending approval to X approvers where only 1 approval is needed.

The above solution can be altered to cater for the requirment X amount of approvers with X amount approvals needed for next step OR only 1 rejection for next step.

Kind regards, Rob Dielemans

Hi Guys,

Thank you for the replies,i have combined all your ideas and ended up with two workflows, one main and a secondary workflow processing the departments within a fork of 6. I trigger this workflow within the main workflow within one task. Once the depatments workflow is complet ie all departments have approved control goes back to main workflow.

However this is where I am stuck. In the main workflow, I am not able to wait for processing to complete in the other workflow (departments) . I am failing to put a condition which should say wait until after departments processing is complete. Basically I cannot pass container values between workflow. Do you know how can this be done within the workflow without an external program?

I could set a variable to completed once the fork is complete, then write a program which reads that and update the other workflow but that is outside best practice as we are not supposed to update workflow containers externally.

Your help will be greatly appreciated.

Thank you.,

Andy

Hi Andy,

If I understand the requirement, you need to send the approval item to 6 departments and all 6 department must action the approval in order to complete the workflow. Right? If this is the case, just create the parallel processing (PP) as you have done already. But, use the department as the mulitline element for the PP (block type ParForEach). This way the PP will create as many branches as required, in your case 6. It is in fact an easy way if you distribute the approval items based on the department and not based on the agents. In the decision task, you can implement the agent determination rule as per your requirement. It has the advantage that you can do agent re-determination, if required.

I hope that helps.

Shahram

Many thanks guys, this one is now resolved. I called the subworkflow directly and not through a method and all is well.

Many thanks indeed, all suggestions were right sadly i can only mark one as correct.

Thank you guys

Andy