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Chain Carryforward PO

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Good morning,

I have a Fund reservation of 1.000 and related to it a Purchase order of 100.

Through FMJ2 I select the carryforward of the PO (value type 51) and its budget associated.

Expected result: I would like the carryforward to take just the 100 related to the PO, 100 from the Fund reservation and of course the 100 for budget.

     Budget:                +100

     Commitments:      FR +100 & -100 and PO +100

Result: the problem is that also takes the rest of the fund reservation (900) as commitment and also as budget.

     Budget:                +100 + 900

     Commitments:      FR +100 -100 +900 and PO +100

Any idea about how to control this?

regards,

Daniel

13 REPLIES 13

iklovski
Active Contributor
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This is standard behaviour. If you don't want to carry-forward the rest of reservation, you have to de-commit it.

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And what could happen if the rest of the budget (900) has been carryforward but not the commitment related to that earmarked fund (900)? that produces budget available in year X+1, even if from that specific fund they cannot commit. I have this problem with the client and sound really extrange.

Regards,

Daniel

iklovski
Active Contributor
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It's very simple:

Either you carry-forward the commitment or you don't. You decide what to carry-forward (including the budget) and what not. If you are no interested in carrying-forward of remaining reservation, but you need to carry-forward the reservation as such (due to PBET, chain CF or other reasons), you have to reduce the reservation. The released budget from this action you can also either reduce or not to carry-over: for you to decide.

Bottom line: it is all procedural question; there is no technical/functional issue here.

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OK. This is clear and it si working. The problem arise when I do not de-commit the remaining fund reservation and I carryforward the the PO. The budget carried forward everything (as you pointed out also including the remaining of the fund reservation), but the remaning fund reservation has not been carried forward. That means that in year X+1 the budget is bigger thatn the commitment when they should be mandatory equal after the carried forward (I decided to carried forward the budget related to the commitments).

iklovski
Active Contributor
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When you carry-forward PO, reservation is not carried-forward automatically. Either you have activated carry-forward with chain and in this case, you have to carry-forward reservation and PO will follow. Or you have dissociated carry-forward and in this case, you have to process these documents - reservations and POs - separately.

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I understand, but here the problem is that I have activated the carry-forward with chain. Then with the FMJ2 I try to carry-forward the PO.

Now image that the PO is 1000 and the funds reservation related to is 2000.

The problem arise as the budget carried forward is 2000 (The total amount) but the value commited carried forward is just 1000 (the funds reservation should be available for 1000!). What does it mean? I have an available budget for 1000 and this cannot be.

Any idea?

Daniel

iklovski
Active Contributor
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If you have a chain carry-forward, why do you do it with PO? You should do it with the first document in the chain, i.e. reservation, which will be followed by PO.

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Here they consider that the real legal commitment that has to be carried forward is the PO, no the FR.

I also tell you that in another client it works perfectly and as you tell me in the first answer: that is the remaining FR + PO for both budget and commitment

iklovski
Active Contributor
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Then, you shouldn't work with chain carry-forward.

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I need the chain carry forward and there is an error and I cannot detect where it is:

A)  Standar behavior: The system should work like with the example (standar behaviour):

Budget in x+1: 1000 (PO) + 1000 (Remaining FR) = 2000

Commited in x+1: 1000 (PO) + 1000 = 2000

B) The problem is that here the system does:

Budget in x+1: 1000 (PO) + 1000 (Remaining FR) = 2000

Commited in x+1: 1000 (PO) = 1000

That means that now (in B) I have available budget for 1000 when I should not be like that.

What do you think?

Regards,

Daniel

iklovski
Active Contributor
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Dear Daniel,

I believe, the question is answered. Chain carry-forward makes sense only if all documents in the chain are processed. If you want to process only certain commitments, despite their predecessor, then it's not called 'chain carry-forward'.

Best regards,

Eli

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In my customizing I have selected to carry forward the budget associated and also the document chain (chain carry-forward). I mean, this was customized in the client like 7 years ago.

Now, in a PO (or FR) carry forward process, it is clear that the 'budget' carried forward should be the same as the "commitment" carried forward. The system in this client creates differences between the budget and the commitment. It is an error if they are not equal.

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Would you like to undestand it some screenshots?