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Employee Advance FI - HCM

Hi Experts,

I have the requirement in my current project, employee wise business advance tracking, when employee gets the business advance from the company we have to record through the Personal Number.

AS per the Co policy if the Employee does not settle his account by month end , the advance is recovered through his salary in payroll. Now how to link business advance for employee in employees salary account ?

In my scope I have the HCM module also , if I do not the HCM I can think about employee as vendor option along with SPl GL indicator A

so here my query is how to handle this scenario in FI - HCM integration or

Could anybody give me the possible solution



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2 Answers

  • Posted on Nov 30, 2014 at 04:19 PM


    in our company we follow this scenario:

    we create Customer Account ( Account Group Employee) and we insert the Employee HR No. while creation in Account management ( Company Code Data)

    this will allow HCM to preform deduction from his salary ..


    Mahmoud EL Nayd

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  • author's profile photo Former Member
    Former Member
    Posted on Dec 04, 2014 at 12:26 PM


    you can handle this as mentioned below:

    1. create the employee as vendor ( you can map personnel number in vendor master or you can automatically create all the employees as vendor in FI keeping the number range external so that employee number and corresponding vendor code will be same.)

    2. Post advance entry directly in FI to employee vendor using special GL.

    3. mention this amount in corresponding wage type. When the payroll is processed, this vendor will be credited for the recovery against the advance,(normal credit)

    4. clear the advance manually in FI with credit entry posted through payroll.

    It is not possible to trigger special GL entries from HCM module to FI.

    You can enter recoverable amount/ monthly recovery schedule in the wage type for advance. HCM consultant will help you in maintaining these details.

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