GR/IR Clearing Account

[Former Member]

Dear All,

Currently we have multiple GR/IR accounts in OBYC WRX and now we want to keep only one GL in this setting, can you please suggest if I can keep only one GL account in WRX. If yes please let me know what to do with other GL's(as these GL's must have postings) and do I need to do any settings in OBYP Goods/invoices receipt clearing?

Thank  you in advance.

[former_member183424 · Accepted solution]

See, changing the settings of OBYC will not hit or impact in your existing posted document.

It will hit for your new document.

Suppose you have 4 G/L accounts for WRX transaction with regards to the 4 valuation classes and all G/L accounts has the posting.

Now you want to post these to only one G/L account for these 4 valuation classes.

So first, you need to see the debit credit balance of these other 4 G/L accounts which you want to remove from OBYC.

You also need to find is there are any invoice pending for PO/SA which has GR done already. Because at the time of GR, system has already credited the GR/IR account from this old G/L. Now it should debit from the same G/L.

After all these analysis , you can remove the valuation class from OBYC - WRX transaction key - Rule.

Remove the all tick

Then assign only one G/L account for the WRX key, system will use only this G/L account for this transaction key.

(Note: It is strongly suggested to use different different G/L account for different material type)

[Former Member · Accepted solution]

Hello Dibyendu,

To notice, when you change the rules, the system reset the entries in T030 for the posting key.

Alex

[former_member183424 · Accepted solution]

Yes, I know that. Not for the posting key, for the transaction event key.

[Former Member · Accepted solution]

Hello Dibyendu,

Yes, the transaction event key ... wrong wording !!

[Former Member · Accepted solution]

Thnx a lot for your solution.

[former_member183424 · Accepted solution]

Then please close this discussion by marking Correct and helpful answer.

For a help, please look into the blog How to close a discussion and why | SCN

[mohsinabbasi007]

Dear Dhawade,

Agreed with Dibyendu Patra, You should follow the instruction given by Dev.

Best Regards

Mohsin Abbasi

[Former Member]

Hi,

It's always good to keep individual GR/IR account for each type of transaction you have. Like Domestic material/Service, Imported Material/Service. Further If you have split valuation active in your system. It will be easy for you to track and follow up on pending transaction relevant to GR/IR.

What advantage will you have by keeping one single GR/IR in place of multiple GR/IRs?

Thank you,

Gopi

[Former Member]

I agree with Gopi, this is a frequent business request to have multiple GR/IR for clarity of reporting and later analysis.

[Former Member]

Dear Gopi,

Thank you, currently our super user want to reduce the GL count which are not necessary so they are asking me if we can keep only one G/IR GL account under WRX key thats why I wanted to know impacts or the use of it in future if any.

[Former Member]

Dear Alexandre/Gopi,

Can  you please tell me any reporting or analysis we do just for my knowledge, since I dont have much knowledge in MM reporting and analysis.

[Former Member]

Hello Revan,

If you have several accounts for the key WRX, you also need to make sure that the automatic account determination is updated to avoid that the system tries to post documents there.

This will be an annoying error, w/o mentioning that if you have interface processes that will block the whole stuff.

From a practical point of view, before removing the entries in OMWB/OBYC, please make sure that the GR/IR accounts are balanced (=0) with MR11.

Besides, when there are several accounts, there is often an exit to handle the process in FM MR_ACCOUNT_ASSIGNMENT, check EXIT_SAPLKONT_011 as well.

Cheers,

Alexandre

[Former Member]

Thank you both of you for your solutions, I will definitely work accordingly. We have concluded one solution since we have multiple valuation class under WRX and different GL account assign to the same so we are thinking to keep only one GL for GR/IR and assign it to all valuation class we have under WRX. Please share your view's if any.

[former_member198650]

Hi Revankumar,

Multiple GR assignments done for to track outstanding GRIR balances for each valuation class or group of valuation class. There is no other use if you keep it multiple. Hence you can maintain single GR instead of multiple.

Regards,

Mukthar

[former_member198650]

Hi Revan,

First you have to make the balance as 0. After done this, you have to block the GL for further posting. No need to do any configuration in OBYP. Because these GLs wont get any postings.

Regards,

Mukthar