Error message no. FI_E018 for Open/close Budget periods in FMIR

[Former Member]

Dear Experts

Busuness function for BUDGET PERIOD is activated and budget periods are defined for each quarter in a fiscal year. when opened budget period 3rd quarter for all value types and  opened budget period 2nd quarter for specific value type 66 in FMIR,  Error message no. FI_E018 encountered, when posted GR for PO.

FMIR:

Budget category     Year     Value type     Account Assignment element     value     From       To

9A                              2014     66                    Budget Period                                   II                        16

9A                              2014     *                      Budget Period                                   III          7              9

In above posting period opened, Budget period II is opened for all posting periods for posting of payments, GR and IR against POs posted during closed fiscal year period. Budget period III starts from 1st November 2014 (period 7) to 31st December 2014 (period 9) for types of postings (i.e. all value types)

Could you please help to provide solution for Error message no. FI_E018 encountered

Thanks and Regards,

RK

[iklovski]

Hi,

Could you please elaborate a bit? When does the error come? What is FM assignment of the document in question and what document type it is? You open periods in FMIR for 'Budget Period', but what about other FM assignment, e.g. fund centres and commitment items? Is period open for them as well?

Regards,

Eli

[Former Member]

Dear Eli

Thanks for immediate response! Requirement is explained in elaborate.

As per business requirement, payment budget is activated with profile 101 for BCS. Fiscal year V3 (April to March). In this case, budget creates on 1st day of ever quarter and the same should consume within that quarter. if balance is available, it should not be carry forward to subsequent quarter. Budget create and utilize for FI standalone postings and Purchase requistions/Purchase orders in MM.

Tried to follow fiscal year-posting peiods to control budget in each quarter, it was not supported well as it's carry forwarded from one period to next period automatically. Hence business function for budget period activated to maintain the budget period for each quarter and report can also be generated at each budget period.

In this case, there is no issue for FI standalone postings for consumption of budget within quarter. In other case, if PR/PO posted during budget period II (Quarter2) but GR or IR receives for PO during subsequent quarter III (Quarter3), system should allow the postings. Budget manager should have control to close the budget period II (July to Sept) to stop to post FI standalone postings, purchase requistions, puchase orders during the month of october, november, december as it falls under budget period III (Quarter 3). For this, new budget period III (Oct to Dec) will be opened

For the above, single Fund is maintained and assigned budget periods with validity period. How to control budget create and utilization at budget period level. Budget period function is expecting to controls with all account assignments in FMIR , because individual parametar option is availabe to choose account assignments in FMMI or FMIR

In this case, budget period is also one of account assignment element. currently 2000 commitment items are available, so it's very much difficult to maintain at each account assignment element level

Could you please suggest, how to maintain the period control at budget period level

Thanks and Regards,

RK

[iklovski]

Hi,

Well, I roughly understood your intention, but let me tell you this. When you create GR/IR, it will adopt FM assignment from PO, including Budget Period. That is, if PO is posted in quarter 2 and assigned with relevant budget period, GR/IR even if posted in quarter 3, will have budget period 2. So, I don't see a problem here, if I follow correctly your requirements. Therefore, whenever you want to make Budget Period of quarter 3 open for posting, it will refer only to those stand-alone documents or new chains of PO.

Regards,

Eli

[Former Member]

Dear Eli

Thanks for your understanding is exactly correct. PBET is also activated to control the budget at period level in FMIR

If I open posting period for November at FM area level in FMMI or FMIR, user is able to do the posting for budget period 2 for new POs this should not allow post to utilize the budget as november month falls under Budget period 3.

As you said above, if controls the posting periods at budget period level instead of FM area level system should restrict the budget control based on value type and budget period within FM area. So PO is created in budget period2 and GR/IR posts against PO in budget period3, it should allow based on posting period control settings in FMIR. In this case,  error message no. FI_E018 encountered while posting GR during BP3 for raised PO in BP2

Could you please help me to provide solution, how to controls the posting periods at budget period level

Thanks and Regards,

RK

[iklovski]

Hi,

You should open periods for Budget Period 2 not only for calendar periods of second quarter, but for all calendar periods onwards, i.e. quarters 2, 3 and 4. You can do it only for value type '54'/'66' if you don't want new POs consuming Budget Period 2 in following periods.

Regards,

Eli

[Former Member]

Hi Eli,

As you suggested, calender periods for budget period is already done. system not supported well.

Budget period is also one of Account assignment elements in FM area, that may be the reason for this issue.

Thanks and Regards,

RK

[Former Member]

Dear Experts,

Could you please any one help me, why this standard error message no. FI_E018 regarding open/close budget periods in FMIR is encountered, while posted GR against old PO which was posted in closed period.

I would like to know, how budget periods works for open/close periods in FMIR. When PO posted with budget period 2 and for same PO, whether can we post GR/IR in next budget period 3

How to do the fiscal year period controls at budget period level with combination of valuation types? Screen is attached in last message for easy reference

Thanks and Regards,

RK