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Vendor's Quality certificate recording for incoming material

Hi All,

I have one query in SAP QM module, I searched a lot, not able to get correct answer, hence posting it here.

My client want to record vendor certificate details in the system.

Steps :

1. Vendor will send material with quality certificate against PO.

2. GR will be done through MIGO.

3. Inspection Lot created automatically.

4. In house inspection done.

5. Result recording done.

6. Usage Decision done.

In inspection report, we get in house inspection recordings, But my client wants to enter vendor quality records which has been sent by vendor with material so that they can analysis inhouse quality records and vendor quality certificate records. I have read about QC51 but not able to understand it properly, kindly if anyone can explain me clearly how we can handle this situation.


Navin Raina

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1 Answer

  • Best Answer
    Posted on Sep 30, 2014 at 06:30 AM


    Using QC51, you can create Quality Cert Receipt against a Purchase order/Item and Delivery note combination. This can be done before/ and after the Good receipt. Thus, maintaining delivery note becomes important here. You also mention the Vendor Batch for better traceability during both transactions.

    When created before the GR, there would be any inspection lot details in the certificate until GR is not done.

    When created after the GR, you can see inspection lot details as soon as the certificate receipt is created.

    Besides, you can also confirm the Certificate receipt from inspection lot also and that can be observed with the system status with CROK into it.

    And you cannot enter the Certificate details (other than vendor batch, number and few more). If something is there to enter them, I'm afraid I'm not aware and would love to know. But you can definitely upload the actual certificate to access or refer it when required.

    If you can be more specific about what you are exactly looking, I guess you can be helped in a better way!


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    • Another possibility is to create a second operation in your inspection plans with a description like "Vendor COA Results". Enter all the tests here.

      Also, if you do this, standardize the operation number so its the same in all plans.. i.e. operation operation 0005. Then you can write reports knowing vendor results are always under operation 0005.

      If you do this, some things to consider - especially if you are batch managed.

      If you use the exact same MIC's in both operations, the results of the last test result, (i.e. last operation) will be the results transferred to the batch record. Hence the vendor results should be in the first operation if you want your in-house results on the batch. Or you can unlock the reference to the general characteristic in the vendor operation which should prevent these from being uploaded to the batch.

      This is a similar issue to the one you're going to have if you use the previous suggestion by Gururaj of creating a manual 01 lot. Since the manual 01 lot would use the same inspection plan as the automatically created one, the same MIC's would be used and the vendor's reported MIC values could be the ones transferred to the batch record, not the results performed in house. The results that would be on the batch, would be the values from the inspection lot with the most recent UD date/time. So you would have to be careful with the order in which you do the UD's if you have a specific concern of which set of results is in the batch record. You may also have a similar issue if you are reporting COA resutls from the inspection lot.

      You could create a second set of MIC's to get around all this if you want to. I.e Assay% and Ven_Assay%. But it would double the number of MIC's you'd need.


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