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How to standardize Material description for PR/PO with text items

Hello Experts,

We are in shipbuilding and repairing industry. Here, some PR/PO's (non-stock) are created with text items only but these texts are not the standard ones and the vendor (if he doesn't find it meeting with standard material descriptions) provides the nearest meet of this text items and it results in a different specifications of materials sometimes. So, do we have a way to standardize these material descriptions with some globally acceptable standards?

Please suggest.

Thanks & Regards

Saurabh

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6 Answers

  • Posted on Sep 28, 2014 at 07:49 AM

    Hi,

    If there is standard text for the material and the same is purchased always, you may create the material master for the same as non stock material. In this case, system will always pull the material text text from material master to PO or PR. In case minor editing required, user can always change the text as well.

    Kindly check whether the option suits for you. Please check and revert back.

    Regards,

    AKPT

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 29, 2014 at 10:54 PM

    Hello Saurabh,

    You want to create standard Text which will have to be called with certainn code in PO with some custom development, instead try following

    1) Create RFQ for Text with max.Qty and Max.Date for perticular vendor

    2) Just enter this RFQ number in ME21N for creating PO it will defualt Text, so every time you need not enter text and just enter RFQ number

    3) Make "Short Text"field display only, so that user will not be able to edit it

    4)If short test needs to entered for certian other PO's, you can create a new document type for those

    Please check if this works, or simply you can create long term Contract for Text items and refer it creating PO making Text field non editable in PO

    Thanks

    DD

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  • Posted on Sep 28, 2014 at 07:45 AM

    Hi,

    Actually for this, you have to work hard to find out the standard name and you can create non stock material code with the standard name. So user will get the list of material with the standard name.

    Best Regards,

    Shoyeb

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 29, 2014 at 07:14 AM

    Saurabh,

    You can create a material code and maintained master record

    Like Material type : non-stock

    Material Code : PPFT00012

    Material Short Text: Pipe, 20m L, 10 m width, 6 m dia, ISO certificate no. Xxxxx.

    Its always good before create material code to be check material description if it is available in master or not.

    And the time of PR Creation through ME51N

    You can use material code instead of material short text

    You can also make material code mandatory field if u want so without material user unable to save the PR And in this case system automatic pick the data in material master in time of PR Creation and material short text in disable so user not directly edit material short text in me51n .




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  • Posted on Sep 29, 2014 at 11:10 AM

    Hi Saurabh,

    You might try this - Group all your material specifications and create a non valuated material for a unique grouping like for example, PIPE and then in Material Master, Purchase Order Texts tab - all the standard specifications can be maintained as shown below.

    The user can select the appropriate standard specification text line and use it as material short text in the line item. Smartform needs to be amended too as material PO text should not be printed.

    Regards,

    Akash


    MM03.GIF (50.2 kB)
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  • Posted on Sep 29, 2014 at 11:55 AM

    For Material short text.

    You need to create material code as above said. Later on for short text

    you can define as per material suitability to find out easily

    FOr example:

    I have material- Break Oil.

    Then i would create material group- BOIL

    Create Material as

    BOIL0001- BREAL OIL

    and for detail you can take technical specification eg make,length width, height

    part no in sort form and can design text.

    for better understanding take make as characteristics which is defined in each PO/PR

    text also.

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