How to Reverse a Clear Manually entry

[former_member1263748]

We wrote a check before receiving the invoice. The invoice was received and entered.  The check was applied against the invoice in the clear manually area of Payables.  The check was returned from the supplier and we need to void the check.  SAP will not allow this because it has already been applied to the invoice. How do I reverse the clear manually entry to get both the check and invoice open in SAP.  How do I apply a check to an invoice and still leave the check as uncashed for future applications.

Thanks,

Rose

[parveen_kumar6 · Accepted solution]

Dear Rose

You can perform the action Reset Clearing and it will make both Check and Invoice open in the account monitor.

1.Open the relevant clearing ID. You may go to Account monitor and select Cleared Items. Then you can click on the clearing ID for the Invoice and check.

2. Then click on View All and click on Reset Clearing.

Hope this helps.

Thanks

Parveen

[former_member1263748]

Yeah, it shows open.

Now to void the check.  I have so much trouble voiding checks in SAP.

Do you know of an easy straightforward way to accomplish this.  My instructions tell me to "set to not transferred" and then to "Reverse"  Why can't you just void the check?

Is there any way to apply a check to an invoice and still leave the check as uncashed for future applications.

Thanks,

Rose

[parveen_kumar6]

Hello Rose,

You can void the check with the status In Transfer. The void action is generally used when the check was no more usable (was torn before being deposited in the bank). It was not submitted to the bank. Hence you just void the check and you don't want to use the check number in future.

If you want to reverse the check,then you need to first set it to not transferred, Then you can reverse the check.

You can do the partially clearing to leave the check uncashed for the future use.

Thanks

Parveen

[parveen_kumar6]

Hello Rose

I have taken an example where I have two open invoices of 1077.5 for a supplier. I will create an outgoing check for 1077.5+1077.5=2155 USD and will only clear one invoice. The remaining 1077.5 USD will be posted as On Account Payment. Later I can clear the other invoice with the same check using Manually Clearing.

Kindly follow the below mentioned steps to do the partially clearing of the check so that it can be used to clear the other invoices in future.

1. Click on new Outgoing check (this can be done either from Payment Management Workcenter-Common Tasks or from the account monitor by clicking on Pay Manually By-> Outgoing Check)

2. Click on Assign On Account Payment and enter the remaining amount here. Post the Outgoing check.

3.You will see that Payment will be partially cleared and the On account payment amount will be open.This can be used for future applications.

4. Click on Clear

Hope this helps.

Thanks

Parveen

[Former Member]

Rose,

To reset the clearing, follow the steps below

1. Go to payables -->suppliers account--> find the supplier

2. Go to cleared items--> find the transaction that you want to reset-->click on the clearing id

3. Once you are on the transaction click on reset clearing and save.

Hope this helps you.

Regards,

Emeka