how can I cancel an A/P invoice which has Downpayment linked to it?

[Former Member]

Here's the scenario:

I'm using SAP B1 9.0 PL05.

An A/P invoice for items was created from a Goods Receipt PO and part of the debt was linked to a downpayment before creating the document.

This downpayment was not used in its totallity with this Invoice, it has been used with some othe invoices as well.

When I go to the Invoice and right click cancel it all sems ok, I click create, the warning message saying it's irreversible pops up and then the cancelation document is NOT created. No error message, not anything; the transacction jut won't go through.

Not possible to cancel the reconciliation of the downpayment sice it is a system reconciliation.

Does anybody knows what's the deal here?? I'm trying to avoid using a Credit Note and having to create a new Goods Receipt and all, besides loosing the relationsip map schema.

I'm sorry if this has been answered before, I've been looking around but can't seem to find anything, if the is such please kindly redirect me to it, if there is not I'd really appreciatte your help with this.

Thank you all

[former_member205766 · Accepted solution]

Hi

Can you post the error screen shot here for more clarity?

With Regards

Balaji Sampath

[Former Member · Accepted solution]

Sure thing

That would be the invoice and the downpayment applied

I right click and select cancel, the cancellation form appears, and I click Add

So far so good. The thing is, right here it is supposed to add te cancellation document and post the reverse transaction, setting free the amount of the downpayment that was applied but it doesn't.

I click "Yes" and nothing happens, no error message, no warning, the form remains open waiting to be added, as if nothing had been done. For a second there it seems to be doing something but then just stops  so I just close the form and keep on working, everything still works alright.

I can't seem to be able to cancel this invoice. A normal invoice, without any downpayment linked, cancels just fine. BTW, tried commenting the Transaction Notification and PTN as well, didn't work.

[Former Member · Accepted solution]

Hi,

Cancellation of invoice may not be able to reverse downpayment. This is current design.

Thanks,

Gordon

[Former Member · Accepted solution]

So, I won't be able to cancel the invoice??

Is my only choice using a credit note??

Please let me know if this is the case and I'll close the discussion.

Thank you for your help.

Best regards.

Carlos

[former_member212181 · Accepted solution]

Hi
Carlos
I tested the same thing in version 9 patch 6 and system allows me to cancel the document.
I think you can approach lock call with SAP for this.

Below Scenario i tested
1. AP downpayment request (amount 100)
2. Outgoing payment (amount 100)
3. AP Invoice (amount amount 60, adjusted DPM-50, AP Invoice balance due -10)
4. Cancel AP Invoice, system give same warning message while cancellation (cancellation is irreversable)
5. Create new AP Invoice (amount 110 , adjusted DPM-100, AP Invoice balance due -10)

Thanks & Regards
Unnikrishnan

[Former Member]

Hi Carlos,

Your case already solved?

Can you Add the Document Cancellation of AP Invoice (Item) copy from GR PO which have link with Down Payment?

If yes, could you please tell me how you solved your case? because of right now I have same case with you in SAP 9.0 PL 11

Thanks.

Best Regards,

Silvy

[former_member297889]

Check out this SAP Note http://service.sap.com/sap/support/notes/2054431