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Authorization Control of PS Reports

Dear All,

We are tyring to do reporting restriction between two departments in standard PS cost and revenue reports.

The diffrence between two departments are

1>Coding Mask

2>Profilt centers

3>cost centers

How we can restrict to view cost and revenue reports between two departments.

Expert advice needed urgently....

Thanks & Regards,


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6 Answers

  • Best Answer
    Aug 27, 2014 at 11:28 AM

    Go to SU24, enter the transaction code, then press execute.

    You will get all authorization object list. Then you can restrict the value as per these authorization objects.

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  • Aug 27, 2014 at 11:11 AM

    Hi Sukhveer,

    You can restrict based on either cost center (authorization object C_PRPS_KSTĀ  ) or profit center ( C_PROJ_PRC). You can discuss with Basis/Security consultant on it.

    Which report you are actually controlling for authorization? Is it any custom report?



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  • Aug 27, 2014 at 12:43 PM


    SU24 is the best transaction for checking authorization object consult with basis guy in your organization they will let you know more about it.



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  • avatar image
    Former Member
    Sep 01, 2014 at 10:39 AM

    What reports are you unable to control using authorizations

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    • Hi Sukhveer,

      In checking the authorization object for the transaction S_ALR_87013533 in SU22, below are the available objects. I guess the same C_PROJ_PRC should be available.

      C_AFKO_DISNetwork: MRP Group (Plant) and Transaction TypeC_AFVG_APLPS: Work Center for Network Activities and Activity ElementsC_AFVG_TYPPS: Activity types for network act. and activity elementsC_PROJ_KOKPS: Controlling Area for Project DefinitionC_PROJ_PRCPS: Profit center for project definitionC_PROJ_VNRPS: Project Manager for Project DefinitionC_PRPS_ARTPS: Project type authorization for WBS elementsC_PRPS_KOKPS: Controlling Area Authorization for WBS elementsC_PRPS_KSTPS: Cost Center Authorization for WBS elementsC_PRPS_PRCPS: Profit Center Authorization for WBS elementsC_PRPS_VNRPS: Project Manager Authorization for WBS elements

      If this is not getting solved.

      Assign this transaction and the profit center in a test user ID, Take a trace by opening the respective project which should not give access. The trace will be helpful to identify how it is giving the access.

      Let us know if you still have issues.



  • Aug 27, 2014 at 12:30 PM

    Hi Sukhveer,

    As mentioned by Saurabh, You can restrict the authorization based on Profit Center or Cost Center.

    I guess your security team would have created the roles just add the object type PRCTR and give the Profit center for the particular department to that user role. You would need two roles for each department created from the standard role which is K_REP_ALL this is master role for all the reports in SAP PS.

    Your security/basis person would be able to help you in creating these roles just get them assigned to their users IDs. You can test it out using a Test user and assigning these roles.

    Hope it clears your doubts.



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  • Sep 07, 2014 at 11:00 AM

    Please mark your thread as 'Closed' if your query is resolved.


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    • Dear Saurabh,

      Thanks for your support, our basis team is working in that solution our PS team suggested.

      Due to other basis activities in servers they are not able to work in this issue.

      They will work and I will update the ticket.

      Thanks for helping and supporting me. Sorry for delay in update.

      Thanks & regards,