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Document number generation w. ref to Part no.

Hi Gurus,

We have created a template to upload Cutover data  in CV01N with the following series.

Document Document Type Document Part Document version Description 1 DWG 000 00 TEST TEST TEST 2 DWG 000 00 TEST TEST TEST 3 DWG 000 00 TEST TEST TEST 3 DWG 001 00 TEST TEST TEST 3 DWG 002 00 TEST TEST TEST 4 DWG 000 00 TEST TEST TEST

when the input data is taken from Document Field i.e 1-4, system is generating an internal number as following:

PS-2014-DWG-802864

PS-2014-DWG-802863

PS-2014-DWG-802862

PS-2014-DWG-802861

As the system have to check the Input which we are giving in the excel sheet (Document) and generating the new number also validate the part number. If the Document Part number has a series like 000,001,002 it should not generate a new number, but should take the same system generated number and proceed like the following.

Document Document Type Document Part Document version Description PS-2014-DWG-802863 DWG 000 00 TEST TEST TEST PS-2014-DWG-802863 DWG 001 00 TEST TEST TEST PS-2014-DWG-802863 DWG 002 00 TEST TEST TEST

Please let me know if there is any enhancement / solution to achieve this scenario.

I appreciate for your help.

Regards

Naveen

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1 Answer

  • Jul 24, 2014 at 07:43 AM

    Hi Naveen,

    For data with document part & version as 000 & 00, you provide only the document type as input but in case of document part with 001, 002... you need to provide DIR number, document type, document part as inputs in your Z program.

    First, you need to have separate sheets for DIR's without document part & version and upload it for creating the DIR numbers. Then update new created DIR numbers in the second sheet where document part & versions are maintained and upload the same.

    You can have one Z program which checks document part & version (If it is 000 & 00), create the internal numbers and if document part & version is maintained, then take DIR number maintained in the sheet as input of DIR creation

    Regards,

    Ravi

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