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How to accommodate changes to a document when it is linked to other objects?

We are using SAP Document Management System and Easy DMS to store and retrieve documents in all functional areas of the organization, i.e. engineering, sales, finance, etc. We have linked the Document Info Records (DIRs) for several engineering documents to the networks in the projects where they are required. When the engineering documents are updated our configuration requires that new versions of the document and DIR be created. The old version of the document and DIR are still linked to the project network. In order to see the new version of the document and DIR from the project network, the object link must be manually updated.

Is there a way to make the new version of the document and DIR automatically be linked to the project network?

We are not now using Engineering Change Management. If Engineering Change Management were used to control changes to the document - rather than document versions - would the changes in the document be available from the project network with out having to update the object links? This of course would be due to the fact that we are not creating a new version of the document.

Any other insight that anyone can provide would be helpful. We are actually linking the document and DIRs to several networks in the project. When the version of one document and DIR changes - there is a lot of maintenance involved in updated all of the object links.

Thanks,

BGS

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  • Posted on Jun 11, 2014 at 05:01 AM

    Hi Barry,

    Could you please clarify on what do you mean by documents in this context. Most of the people see documents as DIR originals.

    Regards,

    Ravi

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