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Problem in displaying the records in crystal reports


I am facing a unique problem where I am not able to understand what the problem is. Let me explain the problem; I am having a stored procedure and when I execute the stored procedure I get 2879 rows and the result that is shown is correct. The stored procedure contains a date parameter

Now I prepared a crystal report using the stored procedure. It will prompt for the date parameter and I give the current date in this scenario all the records are shown correctly and nothing is missed.

Now I gave another parameter for selecting the records. The name of the parameter is VENDOR. Its a dynamic parameter. I gave the datasource for the parameter (Value / Description / Parameters)

I placed this parameter on the report header which is suppressed.

Then from the menu REPORT --> SELECT EXPERT --> RECORD I gave the formula


If I select all the vendors which appear in the list then I get 1971 records which should be rather 2854 records

I then executed the stored procedure in SQL database. I got 2879 records and then I copied the result to an excel file.

I did a comparison where Field1 does not match with field2 and I noticed that there are 25 such records.

I am not able to find out any logic why some of my records are missing the report.

I hope that I had been able to explain my problem.

Please suggest me some ideas what could be the potential reason for the missing data.

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2 Answers

  • Posted on Jun 03, 2014 at 12:49 PM

    Hi Sreejith,

    Instead of creating the parameter on the report (via the Field Explorer), create the parameter inside the Stored Proc just like the Date prompt.

    Also include the condition SP.field1 = SP.field 2 in the where clause of the stored proc's query.

    The record selection formula for such reports is not passed back to the database.


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  • author's profile photo Former Member
    Former Member
    Posted on Jun 03, 2014 at 01:59 PM

    Hi Sreejith,

    If you want to create parameter in Report Level ,

    then You can create a parameter type as 'ALL' instead of selecting all values in the list.

    And then write the below formula in REPORT --> SELECT EXPERT --> RECORD

    If {?parameter}='ALL'

    Then {database_field} like '*'

    Else {database_field} = {?parameter}

    Note : Here '*' means " all values in that parameter "



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