External number assignment

[Former Member]

Dear expert

Now i understand what is external number assignment.

then, i want to know how to make external numbering document.

Where can i make external number assigned document?

thankx

[Former Member · Accepted solution]

Hi ,

Please go to FBn1 and

choose the Number range and year for which you want to make a External number range and tick the check BOX .

YOu have this tick in All whether vendor or Customer

[Former Member · Accepted solution]

I checked all the ext box then "please enter initial status" appears in the bottom

[Former Member · Accepted solution]

Hi ,

As dev mentioned that FI docuemnt generally do not have External Number ranges .  Do you have any speific Docuemnt type for which you want to maintain External Number ranges . If yes Then tick for that amd the Start of number range which is iniatl value .

[Former Member · Accepted solution]

Thank you for your answer, but i don't understand what you said.

i know fi document usually do not use external number ranges, but now i am a student studying sap fi. So i want to make it to exercise.

then how can i go further to make external number doc?

[Former Member · Accepted solution]

HI .

Please check which docuemnt you are using in FB01 and then Go to OBA7 to check what is number range for that documnet and then make it external assignment .

After all these check and changes lease try to post entry in FB01 and enter the docuement numer between the range

[Former Member · Accepted solution]

I tick the box and delete it then post AR several times. But it automatically assign document numbers.

[Former Member · Accepted solution]

Hi ,

Sorry I unable to Undertand what are you testing or practicing .

[former_member183424 · Accepted solution]

After posting the document, can you see the document number is updated in"Current Number" in number range in FBN1 ?

[Former Member · Accepted solution]

Yes i can see the current number

[Former Member · Accepted solution]

I want to make no18 externally numbered, so i tick the ext and post it again. but it is assigned automatically.

the tick option does not work.

[Former Member · Accepted solution]

Hi ,

Can you Please check Docuemnt type for No 18 . If this is assinged to docuemnt TYpe AF then Would be  internal number range as that 's Standard SAP .

Please let m eknow the Document type for no.18 .

[Former Member · Accepted solution]

The document type of "No 18" is DR, Customer Invoice.

[Former Member · Accepted solution]

Hi

after making chnage did you come out completely from transaction FB01 as system doesn't get refresh some times.

[Former Member · Accepted solution]

Hi,

i did it. I tick the box and delete interval. Then when reenter fbn1 ext tick box is not ticked.

And when i tick the ext box, this screen appears.

[Former Member · Accepted solution]

After ticking the check box why did you delete the Number range ,

let do it again . Go to FBn1 and tick the No18 as external . SAve and come out of the transaction .

NOw go to FB 01 and post Customer Invoce ,. THis time it should be external number

[Former Member · Accepted solution]

Thanks

But when i tick the box, system says "Please enter initial box"

[Former Member · Accepted solution]

• Yeah that's fine please  tick the green or press enter . This allow to save the chnage .  You may be need to Click on SAVE button agin .

As you can't transport thr Number ranges and this just explain this .  THis is just informaion on Number ranges . Neither a error or warning .

After saving this please go to FB01 and post the customer invoice this will allow to post with external number assignent

[former_member183424 · Accepted solution]

I think you need to read the SAP help document..

There you will find how to use the external number range for accounting document..

Please read this carefully..

Maintain Number Assignments for Accounting Documents - Logistics Invoice Verification - SAP Library

[Former Member · Accepted solution]

Thanks a lot for you considerable answering.

But after i tick the box and click save or press enter, "Please enter initial box" appears and i cannot save or go back with save.

[Former Member · Accepted solution]

can you Please attached the Screen shot and if this is mesage please click on hep as I am able to do In my test system without any such thing

[Former Member · Accepted solution]

Please click on help message does not appear.

Only enter initial box appears.....

[former_member183424]

Generally, external number range is not used in FI posting documents..

Its used in Master data and Purchasing document in MM module..

The external number range means You will tell system that the document number will be XXXXXXXX..

In used of external number range, you have to input the number range at the time of document creation.

Suppose you are going to create a vendor.

If you do not enter any value in vendor number, then system will create a number range itself, that is internal number range.

If you enter manually a number in vendor code, then system will create the vendor as per your entered number. That is external number range..