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Former Member
May 22, 2014 at 11:49 PM

Trip expense report settlement in case of Inactive Employee


Hi T&E Experts,

We are facing a typical problem, in settlement of inactive employee trip expense report.

Details are as below:

- One of the employee moved from 1 Organisation to other. His personnel number status in old organisation is showing as "Withdrawn".

- Some of the credit-card charges on his personnel number are still pending for settlement.

- The current trip created to settle these charges is in "Approved - To be settled" status.

- Now we are trying to use "PREC" transaction to settle the trip. Transaction is rejecting the trip, as personnel number is invalid (inactive).

- Because the trip is still not in "Settled" status, we cannot use PRFI transaction to manually release the trip payment in next posting run.

We have tried different ways like making the employee active, but nothing is working here.

> Requesting your inputs to provide way-out in above case.

> Also is there any standard procedure, which is to be followed in case of settlement of Inactive Employee pending charges ?

Thanks in advance,