Want to deactivate Workflow for single Employee

[Former Member]

Hi Team,

We have a requriement to deactivate T&E (Trip Approvals) workflow for a
Personnel number, Basically he is a director of the company who doesn't want to
and allow his Assitant to do it on his behalf with out him receiving the
approval.

Currently we are following the below process

Trip created by Employee --> Checked and Approved by Manager --> If
not approved by 5 days, it will go to Manager's Manager (Senior level).

Now for this specific case, we need an exception process as below, where we
need to deactivate the Workflow only for Director, if not possible then the
trip's Wrokflow can be generated as below.

Trip created by Director --> Approved by Assistant.

Please guide me.

Regards,

Sandeep

[Former Member]

Hello

You can use a standard functionnality in workflow which is substitution/delegation. The director can delegate for a specific task (trip approval) and for a period of time to another user.

So he will delegates to his assistant and the assistant will do the validation on his behalf.

It is a common requirement and delegation is often used for high level managers.

Regards

Mathieu

[Former Member]

Hi Mathieu,

Thanks for your faster and quick response.

Modak, You idea seems can be applied, but whehter it will check the below case,  where

Dierctor does not want to approve his own expenses from T&E portal, So he wants his assistant to do it directly whithout him receiving the email to approve.

Regards,

Sandeep

[Former Member]

Hi Sandeep,

Take assistance of ABAPER and tell him to apply the "Auto approval workflow" for the Director level. That means while raising the expense report, it should check the line supervisor relationship, if it equals to self id then it should be Auto approved. In travel management we have standard Auto approve workflows are there. Right now I am unable to access SAP system otherwise I could have mention the Workflow id to you.

Any way it's not a big deal, just sit with your Abaper and you can find that in the transaction SWDD.

Regards,

Narayana

[Former Member]

The assistant will be defined as delegate of the director so it will works.

The director will still receive an email, it depends on how emails are sent (directly in workflow? via standard program RSWUWFML2 ? via specific Zreport ?...).

Easiest way is to make an email rule in his outlook, notes... to automatically ignores t&e approval mails.