Is it possible to cancel a Goods Receipt?

[leon_laikan]

Hi everybody.

I use SAP B1 2008.

I know we can cancel certain documents in SAP after they have been posted.

Ex. We can cancel a Sales Order by Selecting Data -> Cancel from the menu.

Is it possible to cancel a posted Goods Receipt (or a Goods Issue)?

I don't find any "Cancel" menu.

The only way I can cancel a Goods Receipt is to raise an identical Goods Issue.

But this method has its problems:

As we adopt a FIFO method of stock valuation, we cannot impose our chosen issue price. It is the system which calculates it.

Hence, we may end up with an issue price which does not cancel with the receipts price.

Can anybody suggest ideas to work around this difficulty?

Thanks

Leon Lai

[Former Member · Accepted solution]

Hi Leon,

Do you mean you're on 8.82?

Cancellation of goods receipt is not possible until release 9.0.

Best

[leon_laikan · Accepted solution]

Hi San Xu

Many thanks for your answer.

Yes, I am on 8.82

To help me decide whether I should migrate to 9.0, could you tell me how we can cancel on 9.0?

My consultant  tried RIGHT CLICK -> CANCEL, but it does not work.

Will DATA -> CANCEL work?

How do you cancel a Goods Issue or Goods Receipt on SAP B1 ver. 9.0?

Best Regards

Leon Lai

[Former Member · Accepted solution]

Hi Leon,

In 9.0, you can right-click -> Cancel or DATA -> Cancel. By not "working", do you mean there's an error message telling you that the maximum days allowed for cancellation are exceeded or something? If so, go to "Document Settings" -> "General" tab, there's a control setting for this.

Best,

San

[Former Member · Accepted solution]

Hi

Searched in the help library. Please have a look at the 9.0 documentation about this feature: http://help.sap.com/saphelp_sbo900/helpdata/en/ca/080f4f7ad8498b9a39eae01f95764c/content.htm?framese...

On the left are many subtopics about cancellation.

Best,

San

[leon_laikan · Accepted solution]

Hi San

Thanks again for your effort.

I read a lot from your SAPHELP.

Unfortunately, it seems that it is not possible to cancel a GR even in version 9.0.

The only way to cancel the GR is to pass a GI, but as the issue price is determined by the system (FIFO), I may end up in the 2 not cancelling out exactly.

If you have version 9.0, you will do me a great service if you send me a picture of the menu where you can do the cancelling.

I don't have 9.0, and in 8.82, the option of canceling are greyed out. Maybe they are greyed out in 9.0 also.

Best Regards,

Leon

[Former Member · Accepted solution]

Hi,

You can not cancel GI.

If you are using FIFO, then you can not change the price when making GI, because system calculates price by FIFO.

You can do one thing, use Inventory -> Inventory Transaction -> Inventory Revaluation

Here you can change Item price of any transaction, enter Itemcode, it will show the transactions of which stock is currently available. You change the rate in GR as per GI. Accouting effects will be posted correctly.

This is the wayout to match the prices.

Regards,

Amrut Sabnis

[Former Member · Accepted solution]

Oops, I mistook goods receipt for goods receipt PO, too. No, even with 9.0, you cannot cancel goods receipts.

Sorry for the misunderstanding.

Best,

San

[kothandaraman_nagarajan]

Hi,

Not possible to cancel posted GRPO. But you can return received goods through purchase return.

Thanks & Regards,

Nagarajan

[leon_laikan]

Hi Nagarajan

Thanks for your reply.

Unfortunately, I have "Goods Receipt" in mind , not GRPO,

With GRPO, you can make a Purchase Return as you said, and this will cancel out the GRPO exactly.

But with GR, if you try to cancel with a corresponding GI, you may end up with GR and GI not being exactly equal amounts (because I use FIFO method of valuation) and the issue price is determined by the system.

Best Regards

Leon