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Apr 27, 2014 at 09:03 AM

Quotation comparison in SAP

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I work for a construction group (Group ABC), we have SAP ECC implemented. I joined here about 2 weeks ago. And I am shocked knowing the way SAP is used here, more of emails used than SAP itself for processes.

I am working for a company (Company C) within the group which has been setup to do purchases for the projects. We are not located at the project sites (Company A&B) (intercompany).

We (Company C) get RFQs from one site and from another we get PRs, these are downloaded from ME4L and ME5A respectively every morning! The buyers at Company C are then assigned with PRs manually and they have to contact vendors, negotiate and get quotations. There are no PIRs maintained (Only PIRs created from past POs rolled data), nor any source lists.

Now is where I need help:

The buyers at Company C enter various quotations from suppliers into an excel spreadsheet template called “comparitives”, and the spreadsheet is sent to the project Company A or B via E-mail, they select the materials & vendor based on pricing and other criteria, the spreadsheet is then sent back to the purchasing team at Company C with the selection of vendor and materials which is then further negotiated by the buyers.

This is a process (Emails) which I am sure firms do not ideally use for this purpose, other than to communicate or notify etc. Is there a way that this can be moved to SAP? Is there something standard in SAP for this? It is more like an intercompany situation, however we do not have or store the materials, they are shipped directly to the project site from the vendor.

Looked at vendor evaluation, doesn’t seem right because these may be new vendors or new materials and I suppose vendor evaluation works based on past POs issued. (correct me if Im wrong)

Unfortunately, the company doesn’t have an SAP team in-house, they have outsourced it to a third party and no changes are approved easily, because of cost issues. Any help would be great. I am no consultant, however I have fair understanding on SAP MM processes. If there is a way this can be done without development, that'd be great!

Cheers!