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Apr 17, 2014 at 05:42 AM

Same Invoice number is required on Proforma and Sale Invoice

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Dear All,

We are export oriented pharmaceutical company, we are implementing SAP in our organization and facing following case:

Business Case:

  1. A dummy invoice is required for custom clearance prior to actual invoice, which is refer to Proforma Invoice.
  2. Proforma Invoice is created for custom duty purposes before PGI (posting goods issue)
  3. Invoice is created for customer after shipment realization (approx 1-2 weeks after Proforma Invoice created).
  4. Both documents have the same data such as material, quantity and pricing, the actual shipment date only stated in Invoice.
  5. Receivables and Revenues are recognized upon actual Invoice release to accounting,

Requirement:

1. Proforma Invoice and Invoice should have the same number.

2. If both invoices have different number sequencing i.e. Financial transaction being maintained on actual invoice, whereas customer invoice is based on proforma invoice then how we can generate outstanding invoices against each customer,

SAP Implementer/Consultant Feedback:

Same Invoice number is not possible even when we create actual invoice against any Performa Invoice we need to put all the data manually, which entered in Proforma Invoice means redundant data entry.

Question:

How can I fulfill the above requirement