GR value not 0 though the GR quantity is 0 in PO history

[Former Member]

Hi,

We have an issue with a PO in which, the finance team has wrongly created invoice. After creation of IR, GR was done. But the person who has done GR didn't know that the IR value was wrong, by the time FI team told that IR value is wrong, GR has already been done. Later we had reversed the GR, by doing which GR quantity was 0 but GR value still exists in PO history.

Please help how to make this value 0.

Thanks and Regards,

D. Krishna Bharadwaj.

[Former Member]

two  Options

1  Either  reversal and   do  the  correct  entry

2 Clear  the  gr/ir  balance  in MR11

[Former Member]

I cannot cancel the invoice as it is already cancelled invoice document.

Neither am I able to do GR/IR clearence through ME11 by entering PO, getting following error.

Regards,

Bharadwaj

[former_member183424]

What is the entry for document 81000243 and 81000242 ?

You have to cancel and re-enter these documents.

Regards

Dev

[Former Member]

Dear Krishna,

When you cancelled MIRO document than invoice documents get reversed but not accounting document.

We have to follow the following procedure.

1. Goto T.Code MIRO

2. Select Credit Memo in the transaction field.

3. Fill up all the details in the fields for the invoice to be reversed.

4. Give the P.O. no

5. Select the line item to be reversed.

6. Simulate and save.

The impact will be as CR - GR/IR clearing a/c

                                         DR - Vendor a/c

By this procedure, the purchase order history in P.O. will also get updated and there is no requirement of any manual clearing. Only in the Vendor a/c, the DR. and CR should be knock off

Regards.

PK.

[Former Member]

Hi Krishna,

Did the solution given by pravin worked ? .Even I am also facing the same issue ..

@ pravin

How to knock vendor account

can you please help

[Prasoon]

Hi,

   Please check the KBA: 1827734 - Valuation of Goods Receipt Reversals and Cancellations which explains the posting logic in case of GR reversals.

   You may clear the GR/IR balance manually for the particular PO in MR11 if required.

Regards,

AKPT

[Former Member]

Hi AKPT,

I have a big request... Could you send me this SAP note 1827734 to my email directly? I cannot find them on google:( My e-mail is removed by moderator)

Thank you in advance!

Agnieszka

Message was edited by: Jürgen L

[JL23]

Moderator message:

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Ask your basis team to grand you access, or have them or any other colleague download the note for you

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regards

Jürgen L

Moderator

[former_member183424]

Your GR/IR amount is not clear at the time when you did the invoice document 81000243 and 81000242.

As I can see

You have post the document for amount 9000, but you can see in right side you have the GR clearing account is posted wrong..

For 81000242 your GR/IR clearing amount is extra than 9000. Here the extra amount is 2024.54.

And for the document 81000243, your GR/IR clearing amount is short than 9000. Here is the short amount 3487.73.

Here is the different (3487.73-2024.54)=1463.19.

Cancel these two documents and post it correctly.

Regards

Dev

[Former Member]

Hi Dev,

Please help me how to correct the GR/IR clearing amount in these IR's.

Regards,

D. Krishna Bharadwaj

[Former Member]

link

GR/IR Clearing Account (SAP Library - Closing and Reporting (FI))

[former_member183424]

Cancel these two documents 81000243 and 81000242 and post it correctly...

By the way,

Without getting solution why you have marked the reply as correct answer ?

If the reply helps you to find your problem but not the solution of you query, then mark it helpful..

Regards

Dev