Attach external documents to SAP

[Former Member]

Hi

we are planning to attach external documents to purchase order in ME22N screen. & every month 10gb files

I would like to know the below points

do we have any limitation for attachment?

what potential risks are involved using this functionality?

Will the transactions/SAP performance be impacted?

when do we need to go for DMS?

Thanks

Raju

[Former Member]

Hi,

• do we have any limitation for attachment? No. there are no such limitations for attaching external documents with a Purchase Order.
• what potential risks are involved using this functionality? None apparent
• Will the transactions/SAP performance be impacted? No if SAP DMS is used.
• when do we need to go for DMS? Yes you will need to go for DMS. you may attach documents in DMS (Tcode CV01N) and link this with your Purchase Order

[Former Member]

Hi

Thanks for your reply

when we attach documents, where these will be stored in SAP?

we are not using DMS, in this case what about SAP performance?

My point is when do we need to go for DMS system & in which case it is not required to go for DMS

Thanks

Raju

[Former Member]

A DMS record points to a content server on which resides the attached document. If you wish not to use DMS, then attaching documents at PO will take some time, given the size of you attachments. I do not believe the performance will take a major hit, there should not be major problems with that. You can always assess the performance by attaching big size document with POs in your Development and Quality systems.

DMS is a centralized content management solution provided by SAP. It offers to store various kinds of documents such as drawings, designs, commercial/technical specifications, equipment specifications, etc. there is not a set formula as when to opt for DMS and when to not. You may explore the features of SAP DMS and if the business finds it a value addition, you can use it.