Absence Quota Generation

[ssistla]

Hello All,

Our company has the following Personal Leave Accrual policy:

At the completeion of:

6 months of employment - employee accrues 8 hours/employment year. (deduction validity starts from after 6 months of employement).

12 months of employment - 16 hours/employment year

24 months of employement - 24 hours/employment year

So, validity period would be FROM Date of hire TO 12 months after the date of hire. It is use or loose by the end of the employment year.

For example: Employee is hired on February 5th, 2014

On August 4th, 2014 - accrues 8 hours of Personal Leave (Validity period = 02/05/2014 - 02/04/2015; Deduction period = 08/04/2014 - 02/04/2015)

On February 4th, 2015 - accrues 16 hours of Personal Leave (Validity period = 02/05/2015 - 02/04/2016; Deduction period = 02/05/2015 - 02/04/2016)

On February 4th, 2016 - accrues 24 hours of Personal Leave (Validity period = 02/05/2016 - 02/04/2017; Deduction period = 02/05/2016 - 02/04/2017)On February 4th, 2017 - accrues 24 hours of Personal Leave......and 24 hours/year in the subsequent years.

This was previously handled by an erroneous custom PCR. However, I have been trying to do get this done by Standard SAP configuration, but do not seem to get the expected results.

Question:

1. Is this doable by Standard configuration tables? If so, how?

2. If it is not doable by standard configuration, how should I build a custom PCR?

Much appreciate any help in this regards.

Thanks,

Soujanya.

[Former Member · Accepted solution]

Hi,

set the base entitlements accordingly as

Seniority - 6-12 Months,

Constant - 8 hrs

Seniority - 12-24 Months,

Constant - 16 hrs and so on

then you set the date type criteria to Hire date and validity for the first quota as 06 months and 12 months relative position at the valid from and up to tab and the same way the deduction intervals too with your requirements and there also should be a date type maintained in 0041 for same or the system would error out.

BR

Upen

[ssistla · Accepted solution]

Thank Upen,

While giving up on the Standard method, yesterday I went ahead correcting erroneous PCR.

This gives me the exact quotas at the exact times, but I am not able to clear the absences already used. Do you have any suggestions for that?

Below is the PCR:

           D OUTAQTYP

**

97            D HRS=YDAD01HRS?181

97 *          D HRS=YDAD01HRS?366

97 * *        D HRS=YDAD01HRS?731

97 * * *      Z GCY &QT2

97 * * =     HRS=0     HRS+24.00 ADDDB0410Z%PDTQA97

97 * =       HRS=0     HRS+16.00 ADDDB0410Z%PDTQA97

97 =         HRS=0     HRS+8.00  ADDDB0410Z%PDTQA97

NOTE %PDTQ is a custom operation built similar to UPDTQ, just the difference being this operation replaces quota regardless of the setting on V_556A_B.

This is the result of the PCR:

Personal leave is generated now from hire date to the end of the period:

02/05/2014 - 12/31/9999 with 0 hours on Feb 5th, 2014

02/05/2014 - 12/31/9999 with 8 hours on Aug 4th, 2014

02/05/2014 - 12/31/9999 with 16 hours on Feb 5th, 2015

And so on.

If employee were to take a personal day off on 02/04/2015 = 8hours

When 16 hours add on Feb 5th, 2015, it still keeps the 8 hours used:

02/05/2014 - 12/31/9999 with 16 hours on Feb 5th, 2015 with Used hours = 8hours. How can I clear the used hours also when I replace the Absnece quotas?

Thanks,

Soujanya.

[Former Member · Accepted solution]

I can be helpful if you paste the PCR in tree format (screen shot will do), as I am not good at reading them the way you mentioned above .

BR

Upen

[ssistla · Accepted solution]

I am checking for the Absence Quota Type (97 - Personal Leave).

If yes, then check for the days from the Anniversary date.

On the 181th day from Anniversary date, I set the quota number = 0 and add 8 hours that day.

On the 366th day from Anniversary date, I set the quota number = 0 and add 16 hours that day.

On the 731st day from Anniversary date, I set the quota number = 0 and add 24 hours that day.

After that, I do similar checking every year till the next 85 years of service (In Rules &QT2 till &QT13)....bit lenghty, but that was what the company has been using for years now, I just tweaked it a little bit to get it right.

Again the problem here is, as I am re-setting the Quota to the right amounts, I would like to reset the used hours for the previous year also, when I update the quota. How to do that?

below is the logic in tree format:

&QTA Quota Accumulation for Personal Time

    *

      ****

        OUTAQTYP   Quota type

          **

          97

            HRS=YDAD01 Set

            HRS?181    Decision op.     HRS

              *

                HRS=YDAD01 Set

                HRS?366    Decision op.     HRS

                  *

                    HRS=YDAD01 Set

                    HRS?731    Decision op.     HRS

                      *

                        GCY &QT2   Goto PC rule

                      =

                        HRS=0      Set

                        HRS+24.00  Addition

                        ADDDB0410Z Set day balance = 0

                        %PDTQA97   Abs. Quota Accrual

                  =

                    HRS=0      Set

                    HRS+16.00  Addition

                    ADDDB0410Z Set day balance = 0

                    %PDTQA97   Abs. Quota Accrual

              =

                HRS=0      Set

                HRS+8.00   Addition

                ADDDB0410Z Set day balance = 0

                %PDTQA97   Abs. Quota Accrual

Thanks again.

[Former Member · Accepted solution]

Your PCR is correct and the system is also behaving correctly, if you are using the same quota then it will show the used hours also, untill unless you delete the absence and run the time eval again but then the quota would be shown as unused. If it is the business requirement then there is a need to understand the logic behind why it is needed.

BR

Upen

[ssistla · Accepted solution]

Basically the Quota is built From hire date to 12/31/9999 (ex: 02/05/2014 - 12/31/9999)

At 6 month mark and at every anniversary, we are replacing the Quota hours but not the number of hours used in the quota.

So at 6 months:

02/05/2014 - 12/31/9999: Quota = 8hours; Used = 0

Lets say employee used 8 hours leave on 02/04/2015 (day before anniversary)

At 1st year anniversary:

02/05/2014 - 12/31/9999:: Quota = 16hours; Used =8hours (this 8 hours satyed back from 02/04/2015)

So for the 16 hour quota alloted for (per say 02/02/2015 - 02/04/2016), now it is left with only 8 hours not yet used, starting on the anniversary date itself. So, I want to reset the used hours also every time I replace Quota. Hope I could clear up the requirement.

Thanks.

[Former Member · Accepted solution]

In that case try to do the above settings in T559L table I have mentioned (standard Settings) in SB or Dev for deduction intervals and update

BR

Upen