Time Management - How to process absences on unscheduled days?

[Garrett_M]

Hello experts,

I have a request from my time administrators to allow them to enter an absence code on an unscheduled day in CAT2.  This is due to the ever-changing business conditions that affect our production associate's working schedule frequently.  The added task of frequent work schedule or daily substitutions is becoming too much, so thus the request to be more flexible in time entry.  Right now we prevent absences on days where associates are not scheduled, controlled by the on-working period field in table T554S for the absence type.  I have changed the field from an E to a W to allow the entry but provide a warning.

During my test, I tested an absence type with a quota deduction against it and it's not behaving in time evaluation as I expected.  The absence is a vacation absence.  I put a vacation absence code on a scheduled and unscheduled day, ran time evaluation, and the result was the associate receiving the vacation pay on the scheduled day, but no vacation pay on the unscheduled day.

I looked at time evaluation and it appears the AB table has an entry for each situation, however the table on the unscheduled day is:

The AB table on the scheduled day is:

I'm assuming the missing Abs. hrs, Abs. days, Payr. hrs, and Payr. days in the first entry are affecting whether a TIP entry is created or not.

My question is, what configuration table controls whether a TIP entry is created for the same absence type on a scheduled or unscheduled day?

Is there a better way of dealing with this?

Regards,

Garrett Meredith

[Garrett_M]

It appears that in order to make this happen without clock times would require some significant and custom time schema changes.  I'd rather not introduce any more complexity than we already have in our time schema and PCR's.  Thank you for your responses, however I think our users will have to be more vigilant in keeping our associate's work schedule more up to date and correct.

Regards,

Garrett

[former_member193210]

I've never worked with them, but perhaps you should look into Flexible Schedules and Flexible Hours.

But to get back to your question, an Absence has to be deducted from Planned Working Time, as an employee can't be "Absent" from work if he/she was not supposed to work.  Even in situations of long term absences, the employee is not deemed "Absent" on unscheduled days.

[Former Member]

Hi,

You can us dynamic DWS for this if applicable.

Thanks,

Ketul

[Garrett_M]

Hi Ketul,

Aren't dynamic DWS only applicable with clock times?  I've briefly read about them and from what I understand dynamic DWS/s are used when an associate is clocking in and out differently from their typical work schedule daily times. If I'm mistaken, how can this be accomplished without clock times?

Regards,

Garrett

[harishtk1]

Garrett,

A TIP entry is created based on the DWS for the day. if the planned working hours for the day is 0, the system will not even be able to generate a planned pair.

I guess you could generate a TIP entry yourself, based on some standard daily working hours, and evaluate it in a PCR of your own, to generate vacation pay under the correct circumstances.

Hope this helps.