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Problem on archieving Material Master

Hi Experts,

I would like to ask something related to archieving Materials as below -

After running "Test Mode" for a Material in Object - "MM_MATNR" of transaction - "SARA", found the error in the Log as below -


MARC: 89xx use in sales and distribution

Message no. W4012


The material is used in sales and distribution.

Possible distribution types are:

  • Sales order
  • Request for quotation
  • Quotation
  • Outline agreement (scheduling agreement, contract)


Delete open sales and distribution documents or archive already completed documents.


I found that the related Quotations were already "Completed" & converted to Sales Order Items which were also deleted with the "Reject Reason" selected. In changing Quotations (VA22), the "Reject Reason" could not be selected to delete the Quotation items. 

Q1) To archieve the Material Master, is it mandatory to archieve the Quotations first even if these items were already "Completed" in staus ? Is it also required to archieve the Sales Order items as well which were deleted ?

Q2) If Q1 is required, could you explain the processes of archieving Sales Documents in details ? The following link can have some info. but not in details -

Q3) For archieving the related documents such as Sales documents / Purchasing documents / Production orders etc, is the archieving at Header level or Item level ? In a document, there should be some items which Materials are not required to archieve. If it is at Header level, does it mean that the whole document with those unrelated document items will also be archieved and deleted permanently in system ?

Many Thanks,

KH Fong

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2 Answers

  • Best Answer
    Feb 20, 2014 at 09:17 AM

    these are actually very basic questions.and you could find the answers to your questions yourself by looking into Archiving Material Master Records (LO-MD-MM) (SAP Library - LO�� Logistics General)

    Just use google, enter the archving object and search the site, here an example for sales orders, just copy this string to Google:


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    Former Member
    Mar 06, 2014 at 06:48 PM

    As one of the moderator's for this forum, am closing this thread as Jurgen has patiently answered your many, many questions.


    Karin Tillotson

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