Skip to Content
author's profile photo Former Member
Former Member

Special Period posting

Hello ,

Please clear my concept:

1. Can I open special period when my normal period is open? e.g. My fiscal year is Jan to Dec (1 to 12) , and current period is 2. So can I open period 13 also.

2. Special period are to be opened only when year closes? Cant we open in middle of year.

3. If normal period 1-12 is closed, then is posting possible in closed period , even if special period is opened?

4. As per my understanding, i can post only in last month via special period? Cant I post in earlier period ? e.g. In my example last period is Dec, so cant I post in Nov via special period?

Please guide,

As there are many confusions.

Regards,

Add comment
10|10000 characters needed characters exceeded

5 Answers

  • Posted on Feb 04, 2014 at 09:32 AM

    Hello ,

    First the basic purpose behind creation of "Special Periods" is to make adjustment posting during the year end processing. Say your company typical fiscal year is Jan. to Dec., Now lets say, you are currently in Jan. 2014 and thus year 2013 is complete but the books for the same year (i.e. 2013) are not yest closed. Since you are in Jan 2014, you would open up normal posting periods for 2014 and would close the normal posting periods for 2013, so that no can wrongly enter any document in that period (of 2013). But as the 31st Dec 2013 went by, it is not possible to make the financial statements on that very date as the accrual postings and other adjustment postings needed to be made. Also the auditor will bring in some errors in the records and accordingly adjustment postings will be required to be made. Thus at this point in time you would typically open periods for such Special purposes, called as Special Periods which may also have some User Authorizations, as everyone will be not allowed to make postings in them. Now when you will post a document, the system will ask you a Posting Date (as always the case) but at this point system will also ask you the posting period, which can be mentioned from what you have defined. (Say 13,14,15,16 if defined so). Also while mentioning the posting date here, the system will ensure that the date should fall in the last normal posting period as defined.

    Does,

    Normal Posting Periods - are defined as per time (i.e. Jan to Dec)

    Special Posting Periods - are defined as per Purpose (accrual, adjustment, auditing etc)

    "1. Can I open special period when my normal period is open? e.g. My fiscal year is Jan to Dec (1 to 12) , and current period is 2. So can I open period 13 also." - No you cannot open special periods for the current year right now, as the postings from it will always happen in the last posting periods.)

    "2. Special period are to be opened only when year closes? Cant we open in middle of year." - No. There very purpose is not fulfilled.

    "3. If normal period 1-12 is closed, then is posting possible in closed period , even if special period is opened?" Yes as explained above.

    "4. As per my understanding, i can post only in last month via special period? Cant I post in earlier period ? e.g. In my example last period is Dec, so cant I post in Nov via special period?" No the system will always take the date from the last posting period only as standard.

    I hope it may be useful to you.

    Feel free to Reply back if any issues.

    Regards,

    Saurabh Patni

    Add comment
    10|10000 characters needed characters exceeded

  • author's profile photo Former Member
    Former Member
    Posted on Feb 04, 2014 at 10:05 AM

    Special Posting period is defined while defining fiscal year variant and it works for a company code after its assignment to it. if you define as 1 then for a company code, sap will count special posting period as one. You can define It up to maximum of 4 special posting periods.

    At the year end, external auditor will audi the company’s
    books of accounts. During this audit, year end closing entries will be entered
    for adjustments to books of accounts.

    Transactions are posted to it based on the date of
    transaction, if your transaction date falls with the last normal month then you
    can post it to any of the special posting period.


    Add comment
    10|10000 characters needed characters exceeded

  • Posted on Feb 03, 2014 at 07:21 PM

    Hi Bhavana,

    You may refer to below link, this will help you in clearing your doubts.

    Special Periods (SAP Library - Fiscal Year)

    Br,Vivek

    Add comment
    10|10000 characters needed characters exceeded

    • Former Member Former Member

      Hi Bhavana,

      as per your questions i cannot give you full details but i can tell you when and hoe to post to special period.

      before you post to a special period you must consider the fallowing

      The posting date must fall within the last regular posting period.

      You have to enter the special periods in the document header in the Period field, since the special periods cannot be determined automatically by the system.

      Regards,

      Sree

  • Posted on Feb 03, 2014 at 07:38 PM

    Okay, then please find my comments:

    1. Can I open special period when my normal period is open? e.g. My fiscal year is Jan to Dec (1 to 12) , and current period is 2. So can I open period 13 also.

    [V] Yes you can open the special period, system won't stop you by doing this.

    2. Special period are to be opened only when year closes? Cant we open in middle of year.

    [V] Yes, special period are to be opened only after year close and you can not open previous periods. You can open this in middle year but it will be of no use

    3. If normal period 1-12 is closed, then is posting possible in closed period , even if special period is opened?

    [V] you have to manually key in Special Posting Period

    4. As per my understanding, i can post only in last month via special period? Cant I post in earlier period ? e.g. In my example last period is Dec, so cant I post in Nov via special period?

    [V] I don't think it so it is possible, I have not tried this, may be you can try it in your system.

    Please note there is no hard and fast rule that a company will use the special period.

    Hope this helps!!

    Br,Vivek

    Add comment
    10|10000 characters needed characters exceeded

  • author's profile photo Former Member
    Former Member
    Posted on Feb 04, 2014 at 08:03 AM

    Hi Bhavana Shah,

    First you have to know the purpose of special periods,

    1)Management Adjustments & 2)Auditors Adjustments etc..

    This all we have to do in the end of the period that means in December period.

    If You post any posing in special period system by default it update December that means end of the period.

    Note:we can't post postings in the medial of the period system will not allow you.

    How to post the special periods in systems means ?

    At the time of posting we have to select the period ( 13 or 14 or 15 or 16 )other wise we can't post postings in special periods

    Add comment
    10|10000 characters needed characters exceeded